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How to Merge Outlook Inboxes in 2019, 2016, 2013, 2010? – Freeware Guide

Author | October 29th, 2019 | Outlook

Microsoft Outlook is one of the most popular email client application used by a variety of users worldwide, including business users and home users. There is no doubt that Outlook always offers the best in terms of performance, and security. Sometimes users are confused when they manage multiple inboxes in Outlook. When Outlook users upgrade from the older version to a newer version, they have several Inbox folders with multiple accounts that are difficult to manage. To rectify this issue, users need to merge inbox folders in Outlook is the best trick. This blog will show you the entire procedure to merge Outlook inboxes in 2019, 2016, 2013, 2010.

Reliable Solution: If you want to combine inbox folder of multiple accounts in Outlook without losing data, you can use the Merge Outlook PST Files Tool. With this utility, you can merge 2 or multiple inbox folders in Outlook without worrying about data formatting, data loss, and size limits.

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With Outlook, users can archive .pst file to create a backup that can be easily accessible in Outlook at any time. The PST file stores emails, contacts, calendars, tasks, notes, and much more data information. User can easily export Outlook data into .pst file format in case of the migration process. The following section outlines the solutions to merge multiple inboxes in Outlook.

Top Solutions to Merge Outlook Inboxes

There are two solutions available which help you to merge inbox folders in Outlook i.e. Manual and Automated. Follow the step-by-step instructions below to combine Outlook inbox folders.

#Approach 1: Manually Combine Multiple Inboxes in Outlook

  • Open Microsoft Outlook and click on Account Setting
  • In the Account Setting wizard, select Email
  • Select the POP3 account for which one needs to change the delivery location
  • Click the Change Folder button
Combine Multiple Inboxes in Outlook
  • Select the folder as destination folder where you wish to store the messages
  • These folders are already existing folder such as inbox or a separate folder
  • Users can also create another folder like Inbox- Account1, Account2, and so on.
Merge Multiple Inboxes in Outlook

#Approach 2: Automated Way to Combine Multiple Inboxes in Outlook

The manual method described above to merge Outlook inboxes is quite complex. In addition, a single misstep in the manual process can lead to permanent data loss. To avoid all these issues, it is advisable to use PST Merge Software. This application will help you to merge multiple inboxes in Outlook without losing the originality of the data. With this utility, you can smoothly and quickly combine Outlook calendars, emails, contacts, tasks, notes, and journals.

This software is capable to merge archive PST files, password-protected files, active and network data files with a 100% accuracy rate. It supports to merge ANSI and UNICODE PST files. The tool offers two options for merging like Join and Merge. The software is helping the user to effectively Merge Outlook Contacts and remove duplicate emails, contacts, calendars, tasks, notes, journals. With the help of this software, one can easily merge data files in New PST, Existing PST or Outlook Profile.

Steps to Merge Outlook Inboxes of Multiple Accounts are as follows;

The PST file merge tool offers simple steps to combine multiple inboxes in Outlook without worrying about file size and data loss. Follow these instructions to complete this task:

Step 1. Run the tool and select PST data files.

PST Merge

Step 2. Choose the option Merge to proceed.

Merge Outlook Inboxes

Step 3. Select folders, and then click on Existing PST File.

Combine Multiple Inboxes in Outlook

Step 4. Select the items to merge like Mail, Contacts, Calendars, etc.

merge inbox folders in Outlook

Step 5. Click on the NEXT button to finalize the process.

Merge Outlook Inboxes

Concluding Words

In this blog, we looked at the most searched user query on how to merge Outlook inboxes of multiple accounts. Here we mentioned both manual and the professional method to combine multiple inboxes in Outlook 2019, 2016, 2013, 2010. Sometimes the manual approach fails, so it is recommended to opt for a professional solution. Try the free trial of the above tool to see how efficient it is before you buy.

Frequently Asked Questions

Can I merge two inbox folders in Outlook?

Yes, the Merge PST Files Software will help you to merge two or multiple inboxes of multiple accounts in Outlook. It lets you combine Outlook folders without duplication.

How can I manage multiple mailboxes in Outlook?

You can manage the Outlook mailboxes by merging several emails into one. After merging, it is easy to access the mailboxes of multiple accounts in one place.

How to merge Outlook inbox folders manually?

You can merge Outlook inbox using these manual steps:

1. Open Account Settings dialog box and go to File
2. Account Settings >> Account Setting >> Email
3. Select the POP3 account for which you want to change the delivery location.
4. Press the “Change Folder” button at the bottom of the dialog.
5. Select the folder where you want to send your new messages for this account.