We all know the benefits of Microsoft Outlook. The currently
best desktop-based email client application that allows the user to create and
log in multiple accounts in one place. Outlook can also manage email accounts
from multiple email service providers such as Microsoft, Gmail, Yahoo, etc. In
this blog, we show you how to set up and manage multiple mailboxes in Outlook
2019, 2016, 2013, 2010.
Users have created multiple accounts without thinking about how to handle them. This can lead to corruption, accidental deletion of data and misdirected data. Therefore, we need to know how to manage multiple email accounts in Outlook to avoid such problems.
Free Tips: If you’re having trouble with multiple email accounts and mailboxes in Outlook, use the PST Merge software free instantly. This way, you can merge multiple PST files into one, so you can easily manage Outlook 2019, 2016, 2013, and 2010 data in one place without worrying about data loss.
In order to manage multiple email accounts in Outlook, you
need to do the following:
Switch between email accounts
Find emails from multiple accounts
Add folders to each account
Send mail from different accounts
Remove an account from Outlook
Switch Between Email
Once you’ve added another email account, you can view it in the navigation bar under your original account. To switch from the first to the second account, all you have to do is select the inbox.
Tip: You can add the inbox of the second account to the
favorites area of the navigation pane. This is useful for finding the inbox
Find Emails from
Unfortunately, Outlook does not allow the user to view all
emails in one folder. Because emails from different accounts are stored in
different folders and you get a lot of folders if you have multiple email
To search or check emails from multiple accounts at once, you can click the search box at the top of the main window in Email View and change the location to “All Mailboxes”.
After that, you can easily search for something in mailboxes
such as emails, notes, calendar entries, and more.
Add Folders to Each
You can add folders to an account. To do this, simply right-click on your account and click on “New Folder”.
This new folder will appear as a child of your email account
that you right-clicked on. For example, if you right-click the Inbox, the new
folder is a subfolder of the Inbox.
Send Mail From
If you add multiple email accounts in Outlook, the “New Email” line automatically turns on the From line so you can choose which account you want to send email from.
If you need to send the email from one of your accounts,
just click New Email. Then click the arrow next to “From” and choose
an account you have in Outlook.
Remove an Account
To remove an account from Microsoft Outlook, right-click on the account and select “Remove [Account Name]”.
A confirmation message will appear. If you are sure to remove the account, click Yes.
What’s More You Can
Do to Manage Multiple Mailboxes in Outlook?
However, if you still don’t know how to manage multiple
mailboxes in one place, you need to merge them into one. Multiple email
accounts and mailboxes are too difficult to use and lead to data corruption and
deletion issues. To fix such problems, use the best PST merge software to merge
multiple email accounts in Outlook. This utility allows you to merge Outlook
data files from multiple accounts, including email, notes, calendar data,
contacts, and others.
The software offers several useful functions, some of which
are listed here.
User-friendly interface with excellent functionality
Merge several PST files with all elements into one
Supports archive, network, active and password protected PST files
Ability to merge both UNICODE and ANSI files
Options to merge into new PST, existing PST or Outlook profile
Compatibility with MS Outlook 2019 and Windows 10
Remove duplicates from emails, contacts, tasks, notes, calendars, etc.
No problems with file size, version, file types and data loss issues
In this blog, we have explained some functions to manage
multiple mailboxes in Outlook. All the discussed methods or ways are useful for
handling several accounts in one place. In the end, we have also discussed the
automated tool i.e. PST Merge to manage multiple email accounts in Outlook. Now,
It’s over to you choose any of the method and manage your email accounts.