How to Configure Rediffmail in Outlook Quickly (IMAP & SMTP Settings)

Published By Mohit Jha

Approved By Nimisha Ramesh

Published On April 10th, 2026

Reading Time 6 Minutes Reading

If you want to access your Rediffmail account directly in Microsoft Outlook, the setup is simple once you use the correct server settings. I’ve configured it myself, and in this guide, I’ll show you how to configure Rediffmail in Outlook quickly and without errors.

Without wasting any time, let’s start our discussion with why this is required.

Why Sync Rediffmail with Outlook

Syncing your Rediffmail account with Microsoft Outlook makes email management much more efficient, especially if you handle multiple accounts. Instead of logging into Rediffmail separately, you can access all your emails in one place, and even work offline when needed. It also improves productivity with better search, filters, and folder management. Overall, syncing Rediffmail with Outlook helps you:

Access all emails in one place.
Provides better email organization tools.
Get offline access to my emails.
Saves time with advanced search and filtering options.

After understanding the benefits of syncing your Rediffmail account with Microsoft Outlook, the next step is to ensure everything is properly set up for a smooth configuration process. For the same reason, having the right prerequisites saves a lot of time and prevents common setup errors. Next, I’ll let you know the same.

Prerequisites Before You Start

Before you start configuring your Rediffmail account in Microsoft Outlook, always make sure a few essential things are in place to avoid interruptions during setup:

Active Rediffmail account
Installed Outlook (2016, 2019, 2021, or Microsoft 365)
Stable internet connection
Correct POP, SMTP, and IMAP configuration settings
Enough storage in your Outlook

Once you’ve ensured all the prerequisites are in place, the next thing you focus on is verifying the correct server settings for your Rediffmail account.

Rediffmail Server Settings

Before proceeding with the configuration, always make sure to verify the correct server settings for my Rediffmail account, as this is one of the most critical parts of the setup in Microsoft Outlook:

Incoming Mail Server (IMAP):

Server: imap.rediffmail.com
Port: 993
Encryption: SSL

Outgoing Mail Server (SMTP):

Server: smtp.rediffmail.com
Port: 587
Encryption: TLS

Note: Rediffmail does not always support POP3, so I recommend using IMAP for better synchronisation. Additionally, using IMAP over POP3 because it offers better synchronization across devices and keeps my emails updated everywhere.

How to Configure Rediffmail in Outlook

Once you have all the server settings ready, move ahead with configuring your Rediffmail account in Microsoft Outlook by following a structured step-by-step approach:

Step 1. Launch Microsoft Outlook
Step 2. Go to File > Add Account
Step 3. Select Manual setup or additional server types
Step 4. Click Next
Step 5. Select account type:
- Choose IMAP
- Click Next
Step 6. Enter user information:
- Your Name
- Email Address (your Rediffmail ID)
Step 7. Configure server settings:
- Under server information:
  - Account Type: IMAP
  - Incoming Mail Server: imap.rediffmail.com
  - Outgoing Mail Server: smtp.rediffmail.com
- Under login information:
  - Username: Your full email address
  - Password: Your Rediffmail password
Step 8. Click More Settings > Outgoing Server tab
Step 9. Enable My outgoing server (SMTP) requires authentication
Step 10. Select Use same settings as incoming mail server
Step 11. Now go to the Advanced tab:
- IMAP Port: 993 (SSL)
- SMTP Port: 587 (TLS)
Step 12. Click Next
Step 13. Outlook will test the account settings
Step 14. Once successful, click Finish

Once you complete configuring your Rediffmail account in Microsoft Outlook using the step-by-step method above, you’ll be able to access and manage all your emails smoothly in one place. However, this manual IMAP setup is mainly useful for syncing, not for securing data. It doesn’t create a reliable local backup, and if emails are deleted from the server or any issue occurs with the account, there’s always a risk of data loss.

I’ve also noticed that handling large mailboxes or exporting emails in bulk can be slow and inefficient with this approach. That’s why, to make the entire process more secure, there is always a need to have a backup. Next, I’ll share how you’ll do so.

How to Make This Migration Smooth?

To overcome the limitations of manual IMAP configuration and ensure complete data safety, I always recommend using the FreeViewer Email Backup Software. This tool makes the entire process much smoother by creating an independent backup of your Rediffmail emails, and further, you can import them into any email client instead of just syncing them in Microsoft Outlook.

Download Now Purchase Now

It allows you to download all emails directly from the IMAP server and save them locally in multiple formats like PST, EML, MSG, PDF, or MBOX. Also, it:

Maintains folder hierarchy
Supports bulk email backup
Ensures zero data loss during the export
Works with both Windows and macOS
Delta backup option to save only newly arrived data in your mailbox
Date filter option for specific data export

So, don’t waste your time on further things, just download this for free now, and follow the complete step-by-step instructions to back up Rediffmail emails simultaneously:

#Step 1. Run the IMAP Backup Tool.

Help Pane

#Step 2. Choose the output format, i.e. Outlook (PST), MBOX, EML, MSG, or PDF. You can also leverage the “Date Filter” option if needed.

Date Filter

#Step 3. Afterwards, select your “IMAP Server” as “Rediffmail.”

Select IMAP Server

#Step 4. Now, choose the location where to save the resultant files by pressing the “Backup Folder Path” option.

Backup Folder Path

#Step 5. Hit the Start Backup button to initiate the process.

Start Backup

Author’s Verdict

Configuring Rediffmail in Outlook is not complicated. I’ve done it multiple times, and once you follow the correct settings, it works smoothly. The key is using the right IMAP/SMTP details and not skipping the “More Settings” step.

If you’re managing multiple email accounts, integrating Rediffmail with Outlook will make your workflow much more efficient. As we’ve discussed, knowing how to configure Rediffmail in Outlook allows you to access and manage your emails more efficiently across platforms.