Outlook

Why Is My Outlook Storage Full Not Receiving Emails?

Quick Solution: When your Outlook storage is full, then one cannot able to send or receive any messages, and it starts bouncing back. So to resolve this error, user must clean up space by removing large attachments or emails, clearing deleted items folder, splitting oversized data files, and deleting redundant items.

Is your Outlook storage full not receiving emails, and looking for a reliable solution? Then you are on right blog, as this guide will explain what to do if Outlook storage is full error occurs using 6 best methods. If you’re facing this issue from very start, then it might have reduced Outlook productivity. We will also list proven practices for different versions of Outlook.

So, it becomes important to clean up your Outlook storage space. But first, let’s know possible reasons behind this recurring error.

Know How to Check Storage Size in Outlook?

Before choosing any method, first verify your Outlook storage is full or not using these steps:

1. Launch Outlook on your operating system.
2. Go to File, then Navigate to Tools, and finally tap Mailbox Cleanup.
3. Check your Outlook storage size.
4. One can also view space consumed by which items.

Now, it is time to choose and use best solution to fix Outlook storage full not receiving emails error.

Let’s quickly discover how they work with an explanation.

#1 Clear Deleted and Spam Folder

One should empty their trash or junk folder, as sometimes when we delete an email or any file, it moves to deleted items folder. For auto-permanent removal, it requires 14-30 days, but till then, it is consuming space unnecessarily. So, we have to clear these deleted or spam folders to resolve “Outlook storage full not receiving emails” problem.

Follow the steps:

1. Make a right click on Deleted Items, then on Empty Folder.
2. Use same method for junk or spam emails.

One can also remove automatically by following this way:

1. Navigate to File, then click Options, Advanced, Outlook Start & Exit, and finally on Empty Deleted items.

#2 Using Clean Up Feature

If you are an Outlook user, then you might know that Outlook offers a built-in option to free up space, i.e., Clean Up tool. This helps users to reduce Outlook Data file size effectively.

Here are steps below to use:

1. Go to File, then tap on Tools, and lastly on Mailbox Cleanup.

You can choose options like,

1. One can easily view storage size of large data.
2. Also, it can automatically delete files older than 100 days.

Tip: If you are using an Outlook Web App (OWA), then it provides a different feature, which is Sweep. This helps users to remove all upcoming emails from a specific user, saves only latest conversations, and deletes messages older than a set time.

#3 Auto-Archive Older Emails

• This autoarchive option will allocate your older emails again into a local archive file or folder without making your mailbox cluttered. It helps to lessen your mailbox space.
• For Outlook desktop users: Always use AutoArchive option.
• Stores data in other PST data files.

#4 Compact or Delete Large Attachments

Email Attachments, like PDFs, Docs, etc., are one of the most space-consuming items. Thus, it should be removed or compressed if it is important.

1. Try Search tab and use Has Attachments filter to search and eliminate attached files from emails.
2. Also, one can store their attachments on local system or cloud storage and later remove them from emails.

Pro Tip: Use an expert-suggested solution, which is FreeViewer Outlook Attachment Downloader tool. This helps to extract the attached items from mailbox and saves them as a backup.

Read: How to Delete Duplicate Emails in Outlook

Steps to Use Automated Tool to Fix Outlook Storage Full Issue

1. Firstly, launch and install this professional software.



2. Click Add File or Folder option for uploading data files.



3. This offers dual mode feature for removing duplicates, i.e., Within & Across Folder.



4. Browse Destination Path for saving cleaned output file.



5. Choose Various Item Types for deduplication.



6. Apply Advanced Filters for more dedicated removal.



7. Tap Ok button to start removing and resolving Outlook storage is full error.

#6 Upgrade Storage Capacity

After using all these methods above, and still your Outlook storage full not receiving emails.

Try this:

1. Upgrade your Microsoft Outlook or Exchange 365 limit.
2. Otherwise, get extra cloud storage capacity.

This is usually for users from big organizations that manage large number of emails daily.

Conclusion

In this informative article, we discussed how users can easily resolve Outlook storage full not receiving emails problem by using 6 proven solutions, including both manual and professional solutions. If someone is dealing with large mailbox, one can easily make it accessible using aforementioned solutions. Additionally, we listed best tips for different Outlook versions to fix and avoid Outlook storage is full issue in future.