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How to Recover Lost Outlook Data Files Items in 2021, 2019, 2016, 2013?

  author
Published By Mohit Jha
Nimisha Ramesh
Approved By Nimisha Ramesh
Published On January 11th, 2024
Reading Time 8 Minutes Reading

No doubt, multiple users are using Outlook for their Business purposes to access emails easily. Microsoft Outlook stores all the data files in PST (Personal Storage Table) file format. It can save all types of data files such as email, attachments, contacts, and so on. Basically, it allows users to split the backed-up information into smaller parts and manage them properly.

In any case, if there is any corruption in Outlook data files then, there will be a loss of multiple folders or data items and it will become quite complex for the users to recover lost Outlook data files. Therefore, it is necessary to retain the backup of PST data files.

There are some situations in which a user accidentally deletes PST file items like emails, contacts, calendars, tasks, notes, journals, etc., and wants to retrieve deleted emails from Outlook PST files without data losing a single bit of data.

If a backup is there then, it will be easy for a user to repair and restore the data items. Now the question that will arise from most of the user’s side can be, how to recover lost Outlook data files if there is no backup available? Hence, in the following section, different methods for retrieving deleted emails from Outlook PST file items in 2021, 2019, 2016, and 2013 are discussed.

But before going towards the solution parts let’s understand the reasons behind the file missing issue in Outlook.

Table of Content

Reasons to Restore Deleted Outlook PST File

  • The PST file damage cause number 1 is the fact that power failure occurs if the PST files are being copied. This can lead to problems and thus is something that is beyond control and renders the file useless completely.
  • Consider a case, a user has deleted some Outlook data but after a certain period of time, he/she realizes that he/she lost some of the important files too. So accidental deletion of data is the major reason for missing PST file items.
  • Sometimes oversized Outlook data deletes the files in PST.
  • Another common cause is that the PST gets corrupted as an outcome of the faulty device which can be disastrous completely. This frequently occurs when the PST file is located in the network. In this situation, if even a single network component is corrupted it can be disastrous and can lead to PST corruption.
  • Some of the viruses are also responsible for the data deletion in the Outlook PST file.

Now, after knowing the reasons let’s move toward the solution part!

How to Recover Lost Outlook Data Files Items?

A user can recover the missing PST file items that are deleted accidentally. Now, there are two methods available to retrieve deleted data from the PST files. A user can select any of them accordingly:

Retrieve Deleted Outlook Data File

1. First, launch the MS Outlook application

2. Now, move to the email folder list and then, choose the Deleted Items option

how to recover deleted outlook pst file

3. After that, check if the message is in the Deleted Item folder or not

4. If yes, then right-click on the message and click the Move option, then go to Other Folder

how to recover deleted outlook data file

5. Now, if a user needs to move the message back to the inbox, press Inbox option and choose OK button

how to restore deleted outlook pst file

6. In some other casess, if a user wants to restore other Outlook data file items such as:

  • To restore the missing Outlook calendar item, double-click on it and select Move >> Other Folder >> Calendar
  • In order to restore lost contacts right-click on it and select Move >> Other Folder >> then Contacts
  • To restore missing taskbar, double-click on it and choose Move >> Other Folder >> Tasks

how to recover deleted emails from outlook pst file

  • Restore Missing Outlook Data File items that are no longer in Deleted Folder

Recover Lost Outlook Data Files Items from the Recoverable Items Folder

If a user needs the Outlook data file items like emails, contacts, calendars, tasks, notes, journals, etc. which are not present in the Deleted Item folder, then, one can confirm them in the Recoverable Items folder. It is just a hidden folder and knows more about it from the following points:

  • If a user has completely deleted the item from the Deleted Items folder.
  • When the user empties the Deleted Items folder.
  • When the user has to delete an item by using Shift + Delete.

Retrieve Deleted Emails from Outlook PST File from the Server

Now, to retrieve deleted emails from Outlook PST files, that are not present in the Delete Item folder, a user is allowed to follow the mentioned steps:

1. Open the Outlook application and start to navigate an email folder list

2. Now, choose the Delete Item folder and go to the Home option

3. Under the Home, click on the Recover Deleted Items From Server tab

how to recover lost Outlook PST files

4. After that, point Deleted Items option and select the data files that a user wants to restore

5. Select the Restore Selected Items option and then, press the OK button

how to recover deleted outlook pst file

Note: You can find the Recover Lost Outlook Data Files Items From Server grayed out or not there at all, check the following points:

  • Check whether the users are working online or not. If not, switch to online mode.
  • Make sure the users are using an Exchange account.

Limitations of Restoring Deleted Outlook Data Files Manually

A user is able to restore deleted PST data file items by using the manual procedure, but they might face some problems while performing these manual procedures such as:

  • The main limitation of the manual procedure is that it does not restore all deleted Outlook data items that have been deleted permanently.
  • The very lengthy and time-consuming process does not have simple steps as well.

How to Recover Deleted Emails from Outlook PST Files from Backups

Users can simply restore deleted Outlook PST files from a hard drive or several other locations with the help of backup copies. If users have saved copies of Outlook PST files on any external devices, or cloud as backups. Then I suggest users try recovering backup files or copies of the lost Outlook data files.

But if users don’t want to go through the painstaking process of manually restoring PST files. Then we suggest users try professional solutions.

Alternative Solution to Recover Deleted Outlook PST File Items

There are multiple limitations that are experienced by a user while performing the manual approach. Hence, one such automated solution is Outlook PST Data File Repair Tool. This tool will restore missing Outlook PST file emails, contacts, calendars, tasks, notes, journals, etc. in a very efficient and reliable manner.

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The best part of this tool is, that it is able to recover lost Outlook Data file items without any consequences. It can also repair PST files easily. Including all such type of features makes this tool better than other methods of restoring Outlook data file items.

Working Steps to Retrieve Deleted Emails from Outlook PST File

  • Download and install the tool in your system how to recover deleted outlook pst file
  • Add PST / BAK file, from which you need to recover deleted items mail
  • Use Advanced Mode Scanning to recover lost data from PST file
  • Preview Retrieved lost Outlook data items in Red color
    deleted
  • Now Export Recovered data items in PST / PDF / HTML / EML / MSG or in Office 365 format outlook

How to Recover Deleted Outlook PST File?

In order to recover lost PST file (Accidental deletion of Microsoft Outlook PST file from your system / local drive), one needs a recovery option which can retrieve deleted data from Hard Drive. If you are search for a solution to retrieve your Outlook PST file, then Windows Data Recovery software can help you. This utility can retrieve deleted files from your computer.

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Conclusion

Sometimes a user may accidentally delete or lose Outlook data file items and want to retrieve them at any cost. As a result, after understanding the reasons behind restoring missing Outlook file (PST) items and folders; we have discussed manual procedures. There are some limitations of the manual procedure that occur while a user tries to retrieve lost Outlook PST file emails and other items.

Frequently Asked Questions

How can I retrieve deleted emails from Outlook PST files?

Users can retrieve deleted emails from Outlook PST files by using manual and trusted solutions. Users can choose any solution according to their needs. But remember one thing manual method requires technical knowledge. So that, users can choose a professional solution.

How do I recover lost Outlook PST files?

With the help of free solutions and trusted solution which is explained in the above blog post.

Is it possible to recover the badly damaged Outlook PST file in batch?

With the help of above mentioned software users can recover badly damaged Outlook PST file in batch without any hassle.