Explore Best Solution to Print and Save Outlook PST Emails Here
Microsoft Outlook is one of the preferred and popular email applications as it provides a set of unique features, which is developed keeping the mind the various organizational needs that come in. We are also aware that Microsoft Outlook stores and saves the data in PST file format. However, there can be an instance that your sensitive data from the PST file needs to be printed in PDF format for security reasons. Under such circumstances, relying on some trustworthy third-party tool is the best option to process the need to print and save Outlook PST emails.
Have you ever met with such an instance to print Outlook emails and other data items in PDF format? If yes, then relax and explore the blog to the fullest! As here we will elaborate on cost-effective solutions to view and save Outlook PST files by availing of different naming convention patterns.
Before moving to the solution, let’s go through the below-described user-query,
“I am working as a Data Analyst Officer in a reputed organization. A few days back, I received a request from one of my clients to print some crucial Outlook emails in PDF format. Since then, I am running from pillar to post to know the best solution to print PST files without Outlook. Is there some approach to print or save Outlook data in the Adobe Acrobat PDF file format?”
What Could Be the Reasons Behind to Save Outlook PST Emails?
We are familiar with Outlook application which is prone to get corrupt in several ways such as oversized PST file, abrupt termination of Outlook profile, any hardware issues, or due to intrusion of malicious or harmful software can also harm the Outlook data, thereby leading to PST file corruption. Therefore, to mitigate such issues, one can save Outlook emails to a secure file format like PDF.
In other situations, if the emails are huge in number, then it is not possible to archive all the email messages, then saving only the required set of sensitive emails in PDF is always the best option. Apart from that, when it comes to sharing crucial emails with others without giving a chance to modify the content, then it is always important to save or print PST file emails in PDF format. Meanwhile, PDF formats allow a user to secure the data in several ways like password protection, application of watermark, or in the case of enabling encryption to the PDF file. Thus, altogether saving the Outlook data in PDF format is one of the secure options to prevent users from changing the data from the original email evidence.
How to Save and Print PST Files without Outlook?
Although, one can manually save and print Outlook emails as PDF. However, the manual way is feasible only if there are 5-10 emails. This means, in the case of printing the bulk Outlook emails into PDF, then it is best to make use of the FreeViewer PST Viewer Pro Tool. By availing this tool, one can get numerous advantages such as printing PST emails with the data integrity well-maintained, does not pose any file size restriction while converting and printing Outlook emails as PDF.
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One of the highlighted features of this amazing software is the ability to save Outlook PST emails to PDF files in different naming convention patterns. This includes various patterns such as Subject, Subject+Date(DD-MM-YYYY), From+Subject+Date(YYYY-MM-DD), Auto incremental, and so on. When a user applies any of these patterns to save the resultant PDF file, then one can easily fetch the PDF file based on the subject name, date, etc. Moreover, these naming conventions enable a user to separate Outlook emails into different categories based on the requirement.
Finally, now it’s no more a complex task to print PST files without Microsoft Outlook into PDF with the PST Viewer Pro tool!
Time to Conclude
When an Outlook user wants to print Outlook emails, then it is wise to avail the most trusted automated tool i.e., PST Viewer Pro rather than depending on the manual solution. As the manual method only allows a limited set of Outlook emails to print. Therefore, in the case of batch converting PST files as PDF, it is the best option to rely on the aforementioned third-party tool. In addition to that, it also allows applying different naming convention patterns to the output PDF file. Now easily print or save Outlook PST emails into PDF format