Outlook

How to Extract Attachments from PST File – Simplifying Data Management

Extract Attachments from PST File: As we all know in today’s growing digital world, we need some email clients to send and receive emails. So, Outlook is an email application developed by Microsoft that is widely used all over the world. It provides advanced features and secure security to its users. Additionally, it uses PST file format to save user data.

This is done when emails have a large number of attachments which makes it difficult to handle your PST file. So you are not aware of this. Today, through this guide, we will tell you all types of methods to download all attachments from Outlook. So that you can easily bulk save attachments from multiple emails in Outlook. So let’s read the moving blog below.

First of all, let us take all types of information related to the task of save attachments from multiple emails in Outlook. After that we will move forward towards solutions.

PST Files – Short Overview

PST files serve as databases for Outlook data, holding emails, and other connected aspects. Attachments from these emails are wrapped within PST files, adding to their size. These attachments can be extracted to improve accessibility, reduce PST file size, and simplify data retrieval.

After knowing about Outlook’s data file PST, let us move ahead and know some of the reasons to extract attachments from PST file.

Also Read: Extract Images from Outlook Email

The Importance of Attachment Extraction

There are many important reasons behind downloading all attachments from Outlook. So let’s move further down and try to know them.

• Improved Accessibility: Separating attachments makes it easier to search for and retrieve important information. Users can obtain certain files without having to trawl through a large number of emails.
• Data Organization: Extracting attachments allows for better data organization by categorizing files depending on their nature or relevance. This contributes to the creation of a structured data repository.
• Storage Optimization: Large PST files use quite a lot of storage space. You can reduce file size by extracting attachments, which improves system performance and storage economy.

From this part, till now we have known about the PST file of Outlook and the reason behind extract all attachments from Outlook PST files. But, you have not been able to know all the solutions.

Read More: View Multiple Attachments in Outlook

Now, let us move further step by step to learn all types of solutions to download all attachments from Outlook. So, there are two types of solutions here, manual method and automated, with the help of which you will be able to complete this task. So, let’s move on to the first method.

Extract Attachments from PST File – Manual Method

If you want to save attachments from multiple emails in Outlook manually, then follow the steps given below. But this method has many shortcomings

Limitation of the Method: You can export all the attachments of a single email at once. Additionally, you must already have Outlook installed; the folder hierarchy of attachments will change when you save them. You need to know technical things. If even one step is missed, the chances of losing data are high. Apart from this, it is a very time-consuming process. There are many other such flaws.

Well, check out the steps and try them

1. First of all open “Outlook” on your system to save attachments from multiple emails Outlook.
2. After that, select the “Email” which has the attachment.
3. Then, click on the attachment and “Right-Click”.
4. After that, you will see the option of “Save All Attachments” in the menu, click on it.
5. Finally, press the “OK” button, select the “Location” and hit the “Save” button.

The steps of this method end here. If you do not want to face any kind of problem in downloading all attachments from Outlook, then you should follow the professional and expert solution given below to extract attachments from PST file.

More Read: Open Blocked Attachments in Outlook

Save Attachments from Multiple Emails Outlook – Automatically

If the manual technique appears to be too difficult to mass save attachments in Outlook 2019, 2016, 2013, or earlier versions. Then, use the Outlook Attachment Extractor Tool. It is one of the best programs for simultaneously saving attachments from many emails in Outlook 2013 and previous versions.

The software includes outstanding capabilities that allow you to save attachments not only from PST files but also from OST, BAK, MSG, OLK, and OLM files. Customized features such as selective folder attachment extraction, date filtering, size filtering, and so on are available. To extract Outlook file attachments, one can also pick the desired data components such as emails, contacts, tasks, and so on. The software also lets you include or remove attachment file types from the list of software.

Now, let us move on to the below section to learn about the application’s steps:

Detailed Steps to Download Outlook Email Attachment

1. First, download and install the software on any version of Windows.
2. Then, Select the “PST/OST Radio” button and then press the Next button.
3. After that, To add the Outlook data files, select “Add File(s) or Add Folder” to extract attachments from PST file.
4. Then, Select the appropriate “Mailbox Data” item from the Filter dialog box.
5. After you’ve applied all of your personalized settings, finally, click the “Extract” button. 

Conclusion

This article describes two methods for bulk saving all attachments from numerous emails in Outlook 2019, 2016, 2013, 2010, and earlier versions. To preserve Outlook attachments from many emails, users can now choose any option based on their technicalities, current needs, and preferences to extract attachments from PST file.

Frequently Asked Questions

Q. Is it possible to save numerous embedded photos in Outlook emails?
A. Yes, you can save numerous embedded photos in Outlook by using the Save All Attachments option or a reputable third-party program.

Q. How can I save all of the Outlook attachments I received today?
A. If you received several emails today, open each one and save the attachments separately. Otherwise, use the automated solution described here.

Q. Is it possible to save deleted Outlook emails without using Outlook?
A. Yes. The automated approach described in this article will allow you to recover and save deleted Outlook emails and attachments even if you do not have Outlook installed.