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How to Move a Channel in Microsoft Teams? Step By Step Guide

Raj | Modified: May 25th, 2023 | 5 Minutes Reading

Are you looking for a way out to move a channel in Microsoft Teams? Then you must be aware of the fact that there is no manual solution available till date. In this article, you will get the best insight in order to execute teams migration efficiently. 

But before heading towards the main migration. Let’s have a quick glance at the user’s query.

User Query: Our company is restructuring the sales and marketing group. So, there is a need to move the data from one channel to another. I have been searching for a solution for moving a channel in Microsoft teams. If anyone could suggest the best method then it will be really helpful. Thanks.

To support the remote workforce and stay connected with each other to enhance productivity, organizations are relying on Microsoft Teams. And, after the pandemic, the demand for MS Teams suddenly increased.

However, keeping the growth in mind, companies make necessary changes frequently in order to design the department structure. Here the IT department of a company faces challenges. 

How? Well, when department structure changes accordingly the content of a particular channel needs to be moved between teams. And, it is not an easy task to pull off.

But, whenever the situation demands a data migration then you have to do it even if it’s complex.

Now, it leads to the questions like how can you do it? Can I move channels manually between teams? Or Is there a better option available?

Let’s find out answers one by one.

Also Read: A Complete Checklist & Best Practices for MS Teams Migration Project Plan

Is it Possible to Move A Channel in Microsoft Teams Manually?

To simply put, manual migration is way more complicated. Why? Just have a look at the below points.

  • No direct tool or application is offered by Microsoft to do a manual migration.
  • There are many API limitations that may cause various errors moving channel chat data.
  • Microsoft Teams data is stored in multiple locations along with different formats. So, it will be very tedious to find content from various storage sites.

Hence, the manual process is a straight no if you want to move channels in MS Teams without any hassle.

So, what could you do for successful data migration?

Let’s discuss the same in detail.

Also Read: Migrate Exchange 2013 to Office 365 – Several or All-in-One Way?

Tried & Tested Method to Automatically Move Channels in Microsoft Teams

What you should look for in an automatic MS Teams migration? Well, it’s simple, the product/software that has been used and recommended by many IT admins, like the Microsoft Teams Migration Tool.

Download Now    Purchase Now

By using this tool, you will be able to move Channels, Channel chats, Files, Groups, Microsoft teams, emojis, etc.

Hence, just a few clicks and you are close to moving channel data between Teams.

Follow the Guided Steps to Move a Channel in Microsoft Teams

Let’s understand the working steps.

Step-1. Install the migration software and launch it on your system.

Step-2. Next, move to the ‘Set up’ section. Select both Source and Destination as ‘Office 365’ and scroll down.

Step-3. Then, mark the ‘Teams’ checkbox and the ‘Groups’ (if required) checkbox. And click on the ‘Next’ button.

[Caution- This step will automatically create Team, Channel (public by default) at the destination. In case you are migrating a private Teams, change the settings manually from public to private at the destination.]

Step-4. Move forward to the ‘Source’ tab. Enter the Admin Email and Application ID.  Click on the ‘Validate’ button to verify source permissions and hit ‘Next’

Step-5. Then, in the ‘Destination’ tab, enter the ‘Admin Email’ and ‘Application ID’. Click on the ‘Validate’ button to verify the destination permissions and hit ‘Next’ to move a channel in Microsoft teams.

Step-6. Now, in the ‘Resource’ tab, three sections present i.e. ‘Users’, ‘Teams’, ‘Groups’

First, in the ‘Users’ section, specify the source accounts using any of the three options: ‘Fetch User’, ‘Import User’, ‘Download Template’

Step-7. After that, you will find the source emails on your screen like this.

Step-8. Then, you have to map source and destination users and verify the permissions by using the ‘validate’ button.

Step-9. After ‘users’, go to the 2nd section of the ‘Resources’ Tab i.e ‘Teams’ to fetch teams. You can do so by using either of the options ‘fetch teams’, ‘import teams’, ‘download template’

Step-10. Once you specify the Source users, map the destination Team with the Source team. For that, click on the ‘Create Team’ button. 

And, provide destinations names else the software will do the same according to the source name as shown in the figure.

Step-11. Next, click on the ‘validate’ to verify the permissions.

Step-12. Then, click on the Start Migration and it will start moving a channel in Microsoft teams.

Step-13. The additional benefit of using the software is that you get to perform ‘Re-run Migration’. By this, you can retry failed items, re-run full migration, and migrate newly arrived items.

[TIP: Don’t click on the ‘Mark Teams Complete’ if you want to execute the re-run migration]

Step-14. Also, if you wish to migrate ‘Groups’ then move to the ‘Resource’ Tab.

Then, do the following tasks.

Fetch Groups>>Enter Destination Groups emails>>Validate permissions

Step-15. In the end, click on Start Migration to begin the migration process.

Final Words

Due to many urgent scenarios, there arises a need for the migration of MS Teams, channel data. Since there is no direct available to do so, users get confused. Now, after reading this article, many MS Teams users must have found the answer to how to move a channel in Microsoft teams. Hence, use the automated method and easily move channels between Teams.

Also Read: How Do I Import PST File in Outlook Web Access Without Any Hassle?