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How to Manage Multiple Calendars in Outlook? Get Free Solution

Are you fed up with multiple Outlook calendars and want to manage multiple calendars in Outlook application? If yes, then don’t worry about it. This blog will describe the entire solution to merge PST files in Outlook step by step. Here we discuss both the solution manual and the automated solution to manage Outlook calendars.

Microsoft Outlook is the most popular and trending email client application for business as well as personal usage. Outlook provides multiple features such as send or receive emails, manage contacts and calendars data, etc. In Outlook, calendar feature helps users to save reminders with title, date, time, and location regarding any meetings, birthdays, etc. Users can make multiple entries in the calendar effortlessly.

In order to manage Outlook calendars, you can combine multiple calendars in Outlook into one. In the below section, we will first discuss the manual approach and its limitations then discuss the automated solution.

User Queries to Merge Outlook Calendars in 2016

Hello, recently I am using Outlook 2016 application and I have multiple calendars in my Outlook to better organize my work. But now, I want to manage multiple calendars in Outlook and looking for a way how to merge or combine multiple calendars in Outlook into one with all my calendar details. Please guide me how can I do this?

Zack Poulin, Canada

Ich habe 4 E-Mail-Adressen in Outlook und möchte nur einen Kalender für meine gesamte Planung haben. Ich kann keine Details zum Zusammenführen von Kalendern finden. Vielen Dank

Anton Thomas, Germany

Manual Solution to Manage Multiple Calendars in Outlook

The Manual process is divided into two steps. First, export Outlook calendar and then import Outlook calendar.

Step 1. Export MS Outlook Calendars

  1. Open Outlook application and click the File tab then click Options.
  2. Click Advanced and choose Export under the Export option
  3. Next, click Export to a file and click on the Next button
  4. Click Outlook Data File (.pst) and again press Next button
  5. Select the calendar folder that you want to export, mark or unmark sub-folder box and then click Next
  6. Click on the Browse button and select the location where you want to export calendar folder
  7. In the end, click the Finish button.

Step 2. Import MS Outlook Calendars

  1. Go to the File tab and click the Open button
  2. Import >> Import from another program or file and then click Next
  3. Select Outlook Data File (.pst) and then click the Next
  4. Click Browse to select the location where exported file is stored and click OK
  5. Now, under Options, select Do not import duplicate items and hit the Next button
  6. Under Select the folder to import from, select the Calendar folder
  7. Select Import items into the same folder and click the Finish button.

Disadvantages of Manual Ways to Merge Outlook Calendars

The manual process of combining two calendars in Outlook is quite lengthy and time-consuming. It can also be a confusing method for non-technical users. To simply merge calendars in Outlook 2016, 2013, 2010, 2007, you can go with the third-party solution.

Automated Solution to Manage Multiple Calendars in Outlook

PST Merge Tool is the excellent utility to merge Outlook calendars together into one. It has an easy-to-use interface that allows all novice users to manage Outlook calendar data information. The software does not need any external application for merging multiple calendars in Outlook into one. It supports all Microsoft Outlook versions such as Outlook 2019, 2016, 2013, 2010, 2007, 2003 and all below editions. The application has the advance option of Remove Duplicates that helps to combine multiple calendars in Outlook without duplicates. It also able to merge Outlook contacts, emails, and other data items without losing data formatting.

Top Features Provided by Outlook PST File Merge Tool

The Final Verdict

In this blog, we mentioned the complete solution of how to manage multiple calendars in Outlook via combine multiple calendars in Outlook into one. Here, we described two methods to merge Outlook calendars into one, one manual and the other one is a third-party solution. The manual approach is lengthy as well as time-consuming. However, the task becomes faster with the Outlook Merge Tool. It also has a free trial version to check efficiency.

Frequently Asked Questions

How can I merge two Outlook calendars into one?

Yes, the PST Merge software will help you to merge two calendars in Outlook 2019, 2016, 2013, 2010 and all earlier editions. It let you combine 2 or multiple Outlook calendars into a single one with all saved data.

Can I manage Outlook calendars without losing my data?

Yes, this mentioned software offers the facility to manage multiple calendars in Outlook by merging them into one without loss of data.

How to Remove Duplicate Calendar Items in Outlook 2016?

You can follow these steps to delete duplicate Outlook calendar items.
1. In the Navigation pane, select the Calendar Folder.
2. On the View tab, in the Current View group, click on Change View, and then click List.
3. Click the Subject header to arrange all calendar items by subject.
4. Hold down the CTRL key while clicking on all the duplicate calendar items in the list.
5. Press DELETE when you have selected all duplicate calendar items.