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Import Contacts Outlook 2013 / 2016 / 2019 to Office 365 [Complete Guide]

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Published By Mohit Jha
Nimisha Ramesh
Approved By Nimisha Ramesh
Published On February 27th, 2024
Reading Time 6 Minutes Reading

Do you want to import contacts Outlook 2013 to Office 365? Are you tired of applying the manual technique for Outlook to Office 365 contact migration as it results in data loss? Well, you do not have to worry about this issue as we discuss different remedial approaches to fix it.

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First, take a look at a relevant user query.

“I am in urgent need to transfer some Outlook 2013 contacts to Office 365. I have tried different manual methods but none of the methods worked in my case. Now I feel completely clueless about this and do not know what to do. Some of my friends asked me to use third-party solutions, but I do not have much knowledge about those either. Please suggest me any efficient tool that can perform this data migration without data loss. Thanks in advance.”

The entire business world is moving into the Cloud, including many Outlook users. While doing this, transferring contacts from Outlook to Office 365 is also a mandatory task. These situations demand that users have the proper knowledge about the contract migration process. To help users in this regard, this blog will share different approaches to transfer contacts from Outlook to Office 365 without any hassle. Now, we will go straight to the main discussion.

Ways to Import Contacts Outlook 2013 to Office 365 Accounts

Users who wish to perform this contact data transfer have two options in front of them. One is to use the manual method, and the other is to choose Office 365 Import software. Here, we will talk about how you can perform both techniques.

  1. Manually Import Outlook Contacts to Office 365
  2. Transfer Contacts from Outlook to Office 365 – Automated Solution

Manual Technique to Import Outlook 2013 / 2016 / 2019 Contacts to Office 365

The manual process can be divided into two separate stages. First, users have to extract Outlook 2013 contacts in CSV format and then they have to import the files in Office 365.

A) Step-by-step Guide to Save Outlook 2013 / 2016 Contacts in CSV

  • Step 1. Launch Microsoft Outlook on your system
  • Step 2. Click on the File option located in the Menu bar
  • Step 3. Select the Open & Export option on the next screen
  • Step 4. Click on the Import/Export wizard to open
  • Step 5. Select Export to a file >> CSV file format or Comma Separated value options on sequential screens
  • Step 6. Select contacts and on the next page, choose the target folder. All Outlook contacts will be saved in a CSV file.

B) Import Outlook 2013 / 2016 Contacts to Office 365 Account

  • Step 1. Login to your Office 365 account
  • Step 2. Click on File >> Import/Export option
  • Step 3. Then choose Import from another program or file >> CSV file format options
  • Step 4. Browse to select the CSV file from the local system
  • Step 5. Choose the Office 365 folder where you wish to import your Outlook 2013 contacts
  • Step 6. All the contacts will get synced with the O365 account.

Serious Drawbacks of Manual Methods

Before you choose to use this manual approach for Outlook contacts syncing, make yourself aware of these disadvantages:

  • The process is long and boring besides requiring constant attention.
  • This is not an appropriate method for bulk Outlook account data export.
  • Any mistake during the entire data import procedure will lead to data loss.

Transfer Contacts from Outlook 2013 / 2016 to Office 365 Using Automated Tool

The most reliable software used for the purpose of importing Outlook contacts in Office 365 is the Office 365 Import tool. Using this automated tool, users do not have to face all the drawbacks we talked about in the earlier section. Moreover, the interface of this application is user-friendly, so no one will face any difficulty while operating this software. For trouble-free and secure contact transfer, this program is popular among users worldwide.

Striking Features of the Automated Solution

  • Transfer contacts from Outlook 2016 to Office 365.
  • Incremental import to prevent the transfer of duplicate contacts.
  • Support for MS Outlook 2007, 2010, 2013, 2016, 2019, and 2022 versions.
  • Transfer orphan PST files containing Outlook contacts.
  • A bulk PST file import feature is available to speed up the process.
  • You can also import PST calendar to Office 365 using this tool.
  • Selective Outlook contact file transfer to avoid unnecessary data import.
  • Using this tool you can also import PST to Exchange Online mailboxes.
  • Allows you to pause, resume, and stop the import process.

Quick Steps to Import Contacts from Outlook 2013 / 2016 / 2019 to Office 365

Step 1. Download, install, and launch this software on your local computer.

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Step 2. Start by choosing File System as the originating platform and Office 365 as the target platform for importing contacts.

enter source and destination to import outlook 2022 contacts to office 365

Step 3. Proceed by selecting the Contacts feature to set up the import task, and then move on to the subsequent step.

workload screen

Step 4. In the source section, follow these steps: Establish a root folder. Inside this root folder, create a VCF folder. Subsequently, generate individual folders for each designated O365 email ID.

Sub Folders

Within each user’s folder, establish a Contact folder dedicated to Contacts. As needed, create additional subfolders within the Contact folders to organize data. Save the respective .vcf files in the specified subfolders.

Example Folder Structure:

  • E:/VCF/Email/Contact/SubFolder/ (for user1)
  • E:/VCF/Email/Contact/SubFolder/ (for user2)
  • E:/VCF/Email/Contact/SubFolder/ (for user3)

select vcf Files to import contacts outlook 2016

Step 5. Designate the “E:/VCF/” folder as the “Import Folder Path” in the tool. Verify proper permissions by selecting Validate.

provide details

Step 6. Input accurate Admin Email and Application ID information. Click Validate to authorize the necessary permissions.

validate

Step 7. Add users from the source account using various methods:

  • Fetch users – Using this you can retrieve users automatically from the Source domain.
  • Import CSV File – With this method, you can easily Import users via CSV mapping file.
  • Download Template – This option allows you to download a CSV template for manual user addition.

fetch users

Step 8.  Once the essential user accounts are added, validate them by clicking the validation button. Upon successful validation, click “OK.” Begin the import process by selecting the “Start Import” button to import contacts from Outlook 2013 / 2016 / 2019 to Office 365.

tap on start Import to import contacts outlook 2013 to office 365

Concluding Lines

Contact files are an essential component of any email client. In fact, it will not be possible to send emails to anyone without contacts. If you are willing to import contacts from Outlook 2013 to Office 365 accounts, you should use a reliable approach so that you do not end up losing some important contacts.

The above-mentioned software is the right tool for you that permits you to transfer contact files from Outlook 2013 /2016 /2019 to Office 365 account. Since this tool does not have limitations like the manual method, it is highly recommended by the experts.