Gmail

Transfer All Emails from Gmail to Outlook Using the Finest Way

Several users switch from their Gmail account to Outlook to access their account offline and for personal reasons. Migrating your emails from one email provider to another is not complicated, as long as you prepare yourself and perform the steps properly. In this guide, I am going to provide various ways to transfer all emails from Gmail to Outlook without losing your original content.

Reasons Behind Moving Gmail Emails to Outlook

To start shifting from Gmail to Outlook, let’s see the common reasons why users need to migrate their Gmail mailbox to MS Outlook. Below are the common causes.

• Compared to Gmail, Outlook offers many advanced features like folders to organize your emails, calendar and task tracking integration, easy access to emails in the Outlook web version, advanced automation and rules to filter out your emails, and many more.
• If you are switching to Outlook for business, you can easily integrate with Microsoft 365 and its services.
• Some want to merge their Gmail and Outlook accounts so that they can easily manage their emails.
• Although Gmail provides 15 GB of free storage, it is shared with other apps. So your storage will fill up much more easily. To reduce the space, they are moving their important emails to Outlook.
• Microsoft Outlook provides you with better security; therefore, many are moving their emails as a backup.

Users may have their own reasons for Gmail to Outlook migration. But before you go through the process. Prepare your account and mailbox first.

Prepare Your Account and Mailbox for Better Migration

• First of all, enable IMAP in your Gmail. Without this, you can’t sync your Outlook account with Gmail. To enable it, follow the steps below:
  • Log in to your Gmail webmail. Click the gear icon in the top right corner.
  • Select See all settings. Then, choose the Forwarding and POP/IMAP Tab.
  • Enable the IMAP option and then save the changes.
• Instead of your regular password to configure your Gmail account in Outlook. Generate an app password and use this at the time of entering your details. If you enabled two-step verification in Gmail. follow the steps to generate an app password.
  • Turn on two-step verification in Gmail. Then, go to the Google app password page and sign in.
  • Enter the name of the password, like Outlook, in the Select app field.
  • Click the Create or Generate button. After that, copy the password and paste it into a securee eplace which you can easily access it when you are connecting your account.
• Gmail and Outlook handle their data differently. Outlook uses folders, and Gmail uses labels. There are chances that labels are not properly converted to Outlook. Hence, restructure your emails into a simple folder structure in Gmail.
• Make sure you take a Gmail backup first before you start transferring your data.

Now, you are ready to start the process of Gmail to Outlook migration.

Transfer All Emails from Gmail to Outlook Manually

The manual way to move your emails is by connecting your Gmail account to Outlook. With the help of an IMAP server. Users can easily do this by following these steps.

1. Open the MS Outlook program on your PC.
2. Now, go to the File option & click Add Account.
3. Transferring ahead, enter your Gmail ID and hit on connect.
4. Enter your Gmail app password and hit on sign in.
5. Hit Allow to let Outlook access your Google Account.
6. Finally, click on the Done button to finish.
7. After that, you can move your emails by drag and drop from configured Gmail folders to Outlook folders.

It is a manual way to migrate your Gmail account to Outlook. However, some people are unable to sync their Gmail account with Outlook. If that is your case, you can manually download your emails from Gmail and then import them to Outlook.

Download Gmail Emails & Import them to Outlook

This method can only transfer a few emails; here you physically download your Gmail emails one by one and then move them to Outlook. This works because both use the EML format. Here are the steps:

1. Sign in to your Gmail account and go to your main inbox.
2. Choose the email that you want to move, and open the email.
3. Click the More actions button, then click the Download option. Alternatively, you can press the Download button.
4. Once you have saved the file. Log in to your Outlook.
5. Go to the location where your saved emails are located. Then, right-click it and open it in Outlook.
6. You can also bulk import the files. By going to your Outlook app.
7. Go to your Settings. then File button
8. Select Import and Start import.
9. Choose your EML folder, select the destination account and folder. Press Import.

With this, you can migrate individual emails from Gmail to Outlook. As you can see, this method is not good for bulk transfer, and moving it by hand may risk human error. So, the simple option is left for you to use professional software.

How to Transfer All Emails from Gmail to Outlook? Profesional Approach

FreeViewer IMAP Migration Tool is a direct option to move your emails from Gmail to Outlook. As both support the IMAP protocol, it is easy for you to transfer your mailbox without any issues. Download the software for free on Windows or macOS. Then, you can transfer bulk emails as well as specific emails.

Steps to Use Professional Software

1. After downloading the software, click the IMAP option in both the source and destination tabs.
2. For selective migration, apply a date filter beside the email option.
3. In Source, select the Gmail option as the IMAP type. Click the Validate button.
4. Choose Outlook in the destination dashboard, then press the Validate button.
5. Add your source and destination user IDs, and then clcik Starrt MIgration bution.

Conclusion

This article explains the three strategic methods to transfer all emails from Gmail to Outlook. Many users may find the traditional manual solution difficult, as they will need to configure the required settings and sync to move Gmail emails to Outlook. So, we have explained a short and simple solution using a professional tool to directly transfer your emails. Proper pre-steps are explained to get the Gmail emails into MS Outlook properly.