Microsoft Outlook is one of the preferred and popular email application as it provides a set of unique features, which is developed keeping the mind the various organizational needs that come in. We are also aware that MS Outlook stores and saves the data in PST file format. However, there can be an instance that your sensitive data from the PST file needs to be printed in PDF format for security reasons. Under such circumstance, relying on some trustworthy third-party tool is the best option to process the need.
Have you ever met with such instance to print the Outlook emails and other data items in PDF format? Is yes, then relax and explore the blog to the fullest! As here we will elaborate cost-effective solution to view and save the PST files by availing different naming conventions patterns.
Before moving to the solution, let’s go through the below-described user-query,
“I am working as a Data Analyst Officer in a reputed organization. A few days back, I received a request from one of my clients to print some crucial Outlook emails as PDF format. Since then, I am running from pillar to post to know the best solution to implement this need. Is there some approach to print the Outlook data in the Adobe Acrobat PDF file format?”
What Could Be the Reasons Behind to Save Outlook PST Emails?
We are familiar about Outlook application which is prone to get corrupt in several ways such as oversized PST file, abrupt termination of Outlook profile, any hardware issues or due to intrusion of malicious or harmful software can also harm the Outlook data, thereby leading to PST file corruption. Therefore, to mitigate such issues, one can save Outlook emails to a secure file format like PDF.
In other situation, if the emails are huge in number, then it is not possible to archive all the email messages, then saving only the required set of sensitive emails in PDF is always the best option. Apart from that, when it comes to sharing the crucial emails to others without giving a chance to modify the content, then it is always important to save the emails in PDF format. Meanwhile, PDF formats allow a user to secure the data in several ways like password protection, application of watermark or in the case of enabling encryption to the PDF file. Thus, altogether saving the Outlook data as PDF format is one of the secure options to prevent users from changing the data from the original email evidence.
How to Save and Print Outlook PST Emails?
Although, one can manually save and print the Outlook emails as PDF. However, the manual way is feasible only if there are 5-10 emails. This means, in the case of printing the bulk Outlook emails into PDF, then it is best to make use of FreeViewer PST Viewer Tool. By availing this tool, one can get numerous advantages such as printing PST emails with the data integrity well-maintained, does not pose any file size restriction while converting and printing the Outlook emails as PDF.
One of the highlighted features of this amazing software is the ability to save the PDF file in different naming convention patterns. This includes various patterns such as Subject, Subject+Date(DD-MM-YYYY), From+Subject+Date(YYYY-MM-DD), Auto incremental and so on. When a user applies any of these patterns to save the resultant PDF file, then one can easily fetch the PDF file based on the subject name, date, etc. Moreover, these naming conventions enable a user to separate Outlook emails into different categories based on the requirement.
Finally, now it’s no more a complex task to print the PST emails into PDF with PST Viewer tool!
Time to Conclude
When an Outlook user wants to print Outlook emails, then it is wise to avail the most trusted automated tool i.e., PST Viewer rather than depending on the manual solution. As the manual method only allows a limited set of Outlook emails to print. Therefore, in the case of batch converting PST files as PDF, it is the best option to rely on the aforementioned third-party tool. In addition to that, it also allows applying different naming convention patterns to the output PDF file.