Email Migration

How to Migrate Google Workspace Emails to Office 365?

Organizations migrate emails from G Suite to Office 365 to improve productivity, security, or to integrate with the Microsoft environment. Therefore, in this article, I am going to discuss manual and professional ways to transfer your Google Workspace emails to Microsoft 365.

Transferring G Suite emails to the Microsoft platforms is not an easy job. Many professionals may face issues before or during the process of migration. Most of them face email loss, missing attachments, and losing important meta headers. But if you follow the methods that I will explain in the upcoming section. You can securely move your emails.

Why Transfer Google Workspace Emails to Microsoft 365?

A common question everyone is facing is what the reasons of migrating the G Suite emails to Office 365. Below, I have a list of all the scenarios where you need to move the Google mailbox to O365.

• Users are moving their G Suite emails to Office 365 to get the benefits of the advanced features of Microsoft. This is mostly useful for the growing operation of the business.
• Comparing with Microsoft 365, Google Workspace offers real-time collaboration and cloud storage. But it lacks industry-grade security and file format.
• Employees have to move their Google mailboxes to Office 365 after changing jobs.
• In a hybrid company, admins often migrate the user emails from G Suite to the Office 365 environment.

Whatever the reasons for moving the emails, make sure you follow the pre-migration checklist before going through the procedure.

Pre-Migration Checklist

• First, list all the users whose emails you want to move their emails.
• Confirm Active users, shared mailboxes, Group emails, and aliases. Also, check the size of the mailbox of each user.
• Backup your Gmail mailboxes, including emails with attachments. This is an important step before you migrate your account.
• Prepare your Microsoft 365 environment, like create or verifying the Office 365 tenants. Create a proper user mailbox in Office 365.
• Make sure you have sufficient mailbox storage and configure the admin roles and permissions.
• Enable IMAP access for all access, and if needed, app passwords.

After preparing these steps, follow the methods mentioned below.

Migrate Emails from G Suite to Office 365 By EAC

Exchange Admin Center is a great way to batch migrate your Google Workspace emails into Microsoft 365. Here, you need to verify the primary domain, all the users have proper accounts in Office 365 with proper licesne and create a routing subdomain.

This method is a lengthy process, so I divided this method into three phases for your easy understanding.

Phase 1: Configure EAC into Google Workspace

First, I am going to connect the Exchange Admin Center in the Google Cloud environment. Carefully follow the steps.

1. Start by creating a migration batch. Log in to the EAC, then go to the Migration button.
2. Select the Add migration batch button. Choose the Migration to Exchange Online option.
3. Click on Google Workspace (Gmail) migration as the type.
4. From the Prerequisites section, click on the Start button from the Automate the configuration of your Google Workspace.
5. Sign in to the Google Super Admin account using administrator credentials.
6. The tool downloads the JSON key file automatically to your computer.
7. Also, provide the ClientID and OAuth Scopes. Go to the link Google Admin API Controls.
8. Choose Add New and paste the ClientID and Scopes. Then, hit the Authorize button.

Phase 2:Confirm Endpoint and User List

1. After that, create a new endpoint. Provide the name and upload the JSON key file that you have downloaded previously.
2. Create a CSV file containing all the users. In this, provide all the users MIcrosoft 365 email addresses under the EmailAddress header. Optionally, you can provide your Google email address under Optional. Save the file.
3. Choose the Microsoft 365 routing subdomain that you have created in the first phase.

Phase 3: Finalize the Migration Process

Schedule the batch for the migration. Start the syncing process. After migrating, update your MX records in your DNS settings. Lastly, complete the migration batch.

This is the official guide to perform a Google Workspace email migration to Microsoft 365 EAC. It can be time-consuming and non-technical users may have problems migrating the emails. Use the other alternative option.

Transfer Google Workspace Emails to Microsoft 365 using IMAP

IMAP is a common method to connect your G Suite emails to Office 365. Start by enabling IMAP by going through the Gmail account.

1. Go to the Outlook 365 account. Then, click on the File option.
2. Select the Add Account, and then provide the proper G Suite email address and password.
3. Connect the Google account. After that, you can get all your emails in the Outlook application.

From this method, a user can easily move their G Suite emails into Office 365. Here are the simple manual methods, but there are chances of losing your data during the process. Therefore, professional users use professional software to migrate their Google Workspace emails.

Move G Suite Mailbox into Office 365 using Professional Software

To easily migrate bulk Google Workspace mailboxes into Microsoft 365. You can use FreeViewer G Suite to Office 365 Migration Tool. It is one of the best tools as it complete transfer your G Suite account into Office 365 without any issues. Not only can you transfer selective emails by applyinga date filter. This software availble on Windows OS. Below are the steps to transfer your emails.

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Steps of Professional Software

1. First of all, download and install the software.
2. Then, click on the G Suite as the source and Office 365 as the destination.
3. Choose Emails from the Workload section. Also, you can apply a date filter.
4. In the source section, enter Admin Email, Application ID, and Certificate File. Press the Validate button.
5. In Microsoft 365, provide Admin Email and Application ID details. Hit the Validate button.
6. Add the Users by Fetching or Manually Importing them. After that, click on the Start Migration button.

Conclusion

Some users have a problem migrating emails from G Suite to Office 365. To help you understand the procedure, I have provided scenarios where you may need to transfer the email. Before going through the process, follow the pre-migration steps. Then, use the manual and professional methods with clear steps.