Outlook

How to Extract Attachments from PST File – Simple Solution

Overview: This blog post will explain how to extract attachments from PST files? Like, it can be done both manually or with an automated solution. So, you can easily save attachments from multiple emails in Outlook. It describes every step of the process and tells you the advantages as well as limitations associated with each one. Not only that, you will also see easy steps to manage huge & corrupt PST files. Along with that, you have the option to select certain attachment types, and complete the extraction process in quick time without losing data.

Nowadays, we frequently use email clients to send and receive emails for communication purposes. So, Outlook is one of those where lots of people do their email communication which was developed by Microsoft. It is used worldwide. As, it comes with advanced features and email security to its users. Additionally, it uses PST file format to save user data.

Furthermore, if users have to save attachments from Outlook PST file, you need to know the right solution. This is done when the emails have a large number of attachments, making it difficult to handle your PST file. Then you are not aware of this. Now, let’s start the blog and cover every section!

First of all, let’s take all kinds of information related to the task of saving attachments from multiple emails in Outlook. After that, we will move towards solutions.

PST Files – Short Overview

PST files act as databases for Outlook data, holding emails, and other connected aspects. Attachments from these emails are wrapped within PST files, adding to their size. These attachments can be extracted to improve accessibility, reduce PST file size, and simplify data retrieval.

After knowing about Outlook’s data file PST, let us move ahead and learn some of the reasons to extract attachments from PST files.

Reasons to Export Attachments from PST

There are many important reasons to extract attachments from PST files. So let’s go down and read those:

• For Easy Access: By Saving attachments in a separate files, you can easily retrieve and access the important information you need. You don’t have to read all your emails, just extract the attachments which is required the most.
• Better Management of Files: This step is very useful as when you remove attachments in equal interval of time, it allows you to sort and organize files according to your requirement. Following these will keep your data in presentable manner and easy to find.
• Save Storage Space: PST files has the ability to store huge amount of data. Deleting attachments which is of no use will reduce the file size and keep your system running more smoothly.

From this part, till now we have known about the PST file of Outlook and the reason behind extracting all attachments from Outlook PST files. But, you have not been able to know all the solutions.

Read More: View Multiple Attachments in Outlook

Now, let us move further step by step to learn all types of solutions to download all attachments from Outlook. So, there are two types of solutions here, manual method and automated, with the help of which you will be able to complete this task. So, let’s move on to the first method.

Benefits of Extracting Outlook Attachments 

• Time Saving: Deleting all attachments in one go is much preferable than saving attachments one by one
• Stay Organized: You can save your attachments by its file type, or it’s name
• Choose According to you: Select only the files that you need, such as PDFs, images, or documents
• Handle Big PST Files: By this, you can handle large PST files present in your mailbox efficiently
• Protect Your Data: Our professional solution will also reduce the chances of missing any email or attachments while having the process

Important Tips to Note:

• Firstly, make a backup of your original PST file
• Look for emails which has attachments to it to make the most of the below methods
• Having large attachments will take long time to process your email
• Find the search feature in Outlook to locate emails with attachments & save them first

Extract Attachments from PST File – Manual Method

If you want to export attachments from PST manually, then follow the steps given below. But this method has many shortcomings.

Well, check out the steps and try them

1. First of all open “Outlook” on your system to extract all attachments from PST file.
2. After that, select the “Email” which has the attachment.
3. Then, click on the attachment and “Right-Click”.
4. After that, you will see the option of “Save All Attachments” in the menu, click on it.
5. Finally, press the “OK” button, select the “Location” and hit the “Save” button.

Limitations of the Manual Method

• You can export all the attachments of a single email at once
• Additionally, you need to have Outlook installed in your system to follow the manual steps
• The folder structure of email attachments will change after you save them
• You need to have some sort of technical ideas
• If you even misses a  single step, the chances are very high of losing data.
• Apart from this, it is a very time-consuming process. There are many other such flaws

The steps of this method end here. If you do not want to face any kind of problem in downloading all attachments from Outlook, then you should follow the professional and expert solution given below to extract attachments from the PST file.

More Read: Open Blocked Attachments in Outlook

Manual vs Automated Method – When to use?

Go through these points to know which methods is best to go with when you have several PST attachments to extract:

• Use the manual method only if you have a few emails with attachments
• If you have a large PST folders or having files of different type, it is  better to choose expert tool
• An automated tool is much more convenient to extract attachments in bulk
• Even provides date filter option to access old emails quickly
• You can manually save each email and it may not download every embedded file

The software includes outstanding capabilities that allow you to save attachments not only from PST files but also from OST, BAK, MSG, OLK, and OLM files. This tool is also capable of opening blocked Attachments in Outlook. Customized features such as selective folder attachment extraction, date filtering, size filtering, and so on are available. To extract Outlook file attachments, one can also pick the desired data components such as emails, contacts, tasks, and so on. The software also lets you include or remove attachment file types from the list of software. It is capable enough to extract images from Outlook Email.

Now, let us move on to the below section to learn about the application’s steps:

Detailed Steps to Export Attachments from PST

1. First, download and install the software on any version of Windows.
2. Then, Select the “PST/OST Radio” button and press the Next button.
3. After that, To add the Outlook data files, select “Add File(s) or Add Folder” to extract attachments from the PST file.
4. Then, Select the appropriate “Mailbox Data” item from the Filter dialog box.
5. After you’ve applied all of your personalized settings, finally, click the “Extract” button.

Beneficial Features of this Application

1. Bulk Extraction: – Users can simply extract attachments from PST files without Outlook in bulk at a time. There is no requirement to pick the PST files individually to extract the attachments.
2. Selective Extraction: – If users need to extract attachments from specific PST files, it is also possible. The application allows users to check only those PST files from which they need to extract attachments.
3. Easy User Interface:- The software has a very easy-to-use user interface. Technical and non-technical users can simply use this tool without facing any problems.
4. No Outlook Installation Required: – No need to install a supporting application. Users can extract attachments from a PST file without installing Outlook.
5. Maintain Folder Hierarchy: – When users extract attachments from a PST file, the tool retains all properties. No changes will be made to the original format or content of your PST files.

Helpful Tips to Save Time

• If you don’t see Save All Attachments option, just go to filter settings and ensure this particular box is ticked
• Your Outlook is not working properly with a large PST file, then turn off extra add-ins which is of no use
• Make sure to enable Preserve Folders in order to keep the structure as it was
• I’m sure you are also getting emails with large attachments. Before you save them, check whether you have enough space or not
• Close all other program in the background before extracting for free flowing of system
• If a saved attachment doesn’t open, Outlook may have blocked the attachment for being unsafe
• Keeping Outlook up to date will make your process faster

Conclusion

This article describes reasons, along with two different methods which is manual and other professional one. If you want to extract attachments from PST in bulk, go with our expert solution. You can save attachments from any of these Outlook versions like 2021, 2019, 2016, 2013, 2010, and so on. To preserve Outlook attachments from many emails, users can now choose any option based on their technicalities, current needs, and preferences to download attachments from Outlook emails.

Frequently Asked Questions

Q. Is it possible to save numerous embedded photos in Outlook emails?
A. Yes, you can save numerous embedded photos in Outlook by using the Save All Attachments option or a reputable professional program.

Q. How can I save all of the Outlook attachments I received today?
A. If you received several emails today, open each one and save the attachments separately. Otherwise, use the automated solution described here.

Q. Is it possible to save deleted Outlook emails without using Outlook?
A. Yes. The automated approach described in this article will allow you to recover and save deleted Outlook emails and attachments even if you do not have Outlook installed.