G Suite

How to Create Group in Google Contacts?

Having a list of contacts is difficult to manage and share. So, why not create a group to keep your contact list and manage it? In this blog, I am going to explain how you can create a group in Google Contacts using simple methods.

Unfortunately, Google Contacts no longer uses Contact Groups, as it has been replaced with Labels. You can use it to categorize and manage your contacts.

Advantages of Creating Google Group Contacts

• Instead of sending a dozen emails individually, you can easily send them to multiple recipients.
• Having a predefined list prevents the risk of omitting a contact or mistyping an email address.
• You can instantly share your files or folders with your groups simply by pressing one click.
• Easily add a whole contact group to Google Contacts events to schedule meetings.
• If you are using a formal Google Group, when adding a member, automatically grant access to shared documents to all the team members.
• When removing an individual from your group, it instantly revokes the access that was previously shared.
• It is much easier to label and categorize your long contact list into segments like clients, suppliers, or the internal team.
• In Google Contacts, users can apply multiple labels to a single contact, making individuals easy to locate with different categories.

Difference Between Labels and Contact Groups

If you are confused between them, which one should you use? I have done a clear comparison.

Features	Google Contacts Labels	Google Groups
Used For	Create a personal mailing list and categorization.	Team Collaboration and shared inbox.
Email Address	No needed email address	The group has its own unique email address
Shareable	You can share from a private to a personal account only	Share with the public or organization-wide directory.
Archive History	It does not track historical emails	Keep message archive

How to Create Group in Google Contacts?

1. First of all, open a web browser and go to Google Contacts. Then, log in to your Google account.
2. In the left-hand menu, click on the Create label option.
3. Provide the group name as you desire. Then, click on the Save button.

Now, you can add your people. To do this, there are two different ways.

Add People in New Group from Mail Contact List

1. Click Contacts in the left sidebar. Hover your mouse over the profile pic that you want to add.
2. Check the selection box next to their name.
3. Select all the contacts that you want to add to the group.
4. Choose the Manage labels icon and then click on the label that you want to create. Press the Apply button.

Add User Contacts from Individual Contact Card

1. Choose specify contact and open the details by clicking it.
2. Press More actions (three vertical dots) at the top right corner.
3. Select the name of your label from the dropdown menu.

How to Modify Google Contact Group?

There are some times when you have to edit Google Contact Groups or Labels, like name, adding new members, or removing existing ones. If you want to do these modifications. Follow the steps below.

1. Go to the Google Contacts, find the labels section that contains the contacts.
2. Hover your mouse over the group name, then click the pencil icon.
3. Now, you rename your Group name and click Save.
4. To delete the groups, click on the Trash can.
5. If you want to remove people from the group. Click on the Group or label name in the left sidebar.
6. Hover your mouse over contacts, and check the selection box next to the name.
7. Click on the Manage labels icon, then uncheck the checkmark next to the people you want to remove. Apply these changes.
8. To add new people, check the boxes next to the new people.

Tips to Manage Google Contacts Groups Efficiently

You have created a group for your contacts, and you know how to edit it. Now, it is also important to manage them. Here are the tips that you must use.

• Use a prefix when labelling names to keep them grouped alphabetically.
• You can add years or a project for temporary groups so that you know where the contact’s details are.
• Shorten group names to prevent any visual cutoff in Gmail.
• Check the Other Contacts folder in the sidebar for people you have emails for, but you don’t officially save, and group them instantly.
• Use the Merge & fix tool before editing groups to avoid adding duplicate profiles for the same person.
• When emailing large internal or external contact groups, paste the label into the Bcc field to protect user privacy and prevent chaotic Reply All chains.
• One contact can have multiple labels. So, assigning a single person to multiple labels to fit all the roles.
• To merge target audiences, type multiple group names into a single Gmail draft for a single email announcement.
• Make sure your contacts have their actual first and last names filled out. Because groups of full blank names with just an email address are difficult to search later.
• Regularly backup your group lists to protect from accidental deletion

Along with managing your contact groups. There are instances when they have moved their group contacts. For this, you can use professional software like FreeViewer Google Workspace Migration Tool.

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Conclusion

How to create a group in Google Contacts? In this, I have explained proper steps to create groups and edit or modify the details of contact groups. Along with this, I have provided tips to manage your groups or Google contacts labels.