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How to Create a Distribution List in Outlook from Excel?

Raj | Modified: January 24th, 2023 | 5 Minutes Reading

Summary: Want to create a distribution list in Outlook from Excel? If so, then read this article, we will provide a powerful solution where you can complete this task in less time.

Imagine you are working with an organization and you received an Excel file that contains a list of new client contacts, now you have to group all of these contacts to a single Outlook Distribution List. So what will you do?

how to import Excel spreadsheet into Outlook 2016 Distribution List

Because collecting and sharing of contacts is an essential part of the corporate world. But, there are lots of people face the problem while getting them into there email client. Then, they start searching queries like how to import Excel spreadsheet into Outlook Distribution List?

Well, then no need to worry about it because in this article we are going to discuss How to create a Distribution List in Outlook 2016 from Excel in simple ways.

But, before starting let’s discuss some of the terms which are used in the article:

Excel – Microsoft Excel is software used to create a spreadsheet, which contains data in tabular form. Excel create various file format like CSV/ XLS/ XLSX/ XLSM/ ODS/ OTS and many more.

Excel file

Outlook Distribution List – Just like the WhatsApp group distribution list is a group of Outlook, it is used to send emails to a group of people without entering the recipient of each email address. It is also known as Contact Groups.


How to Create a Distribution List in Outlook from Excel?

There is no manual method available to convert Excel files to Outlook Distribution List. So professionals use an automated way to complete this task. But no need to worry! We provide you with the best technique to import an excel spreadsheet into Outlook distribution list, in the next section we describe this solution briefly. Follow the mentioned below steps one by one.

Best Solution to Convert Excel Spreadsheet to Outlook Distribution List

Expert Suggested is the best-Automated software to resolve queries like how to turn an Excel spreadsheet into an Outlook Distribution List. It allows users to create distribution lists of all their Excel contacts in Outlook 2016, 2019, 2021. It can exclude duplicate contacts while exporting Excel contacts to Outlook and supports all versions of Windows OS. Moreover, the GUI of this tool is so simple that even a technical and non-technical user can easily use Excel contacts in their Outlook contacts without losing data.

Step by Step to Create a Distribution List in Outlook from Excel

Follow the steps below for importing an Excel file into Outlook Distribution List:

  • First, Download the automatic Software in your System
  • Click on the Browse button and select the Excel file

Add Excel file

Note – If the file name other then (XLSX, XLS, CSV) the type First letter of the file
  • Select the desired your Excel file and pick the Open button
Select the Excel file
  • After that, the software will show you all the content of the selected file

preview all Excel files

  • Now, click on the Next button to continue the conversion process

  • To Match the Excel with Outlook attributes to choose the Outlook attributes

Now, match the fields in this way :
• First Name –>> First Name
• Last Name –> Last Name
• Email –>> Email Address

Match the Excel with Outlook attributes

  • After, matching the field, click on the Add button. Then the software will show you all the matched attributes

matched attributes

  • In this step there is two option available:
    Allow Empty Email address to be Imported – This option allows to convert contacts with empty email addresses fields.
    Single vCard File for All Contacts – This option creates a single vCard for all contacts and creates individual VCF for each contact.
    So, choose the options you want to import Excel spreadsheet into Outlook Distribution List

Choose Settings

This software supports all versions of vCard i.e. v2.1, v3.0, v4.0.

Note – If you want to import vCard into iCloud then select vCard version 3.0 or 4.0
  • Select the desired location on your system and click on the Change button

choose destination

  • Now, click on the Convert button to start the conversion

start the process

  • Software will create a separate vCard file for each contact file and save them at your location.

create a separate vCard file

Other Recommended Post: How to Export Outlook Contacts to Android without Gmail?

Import vCard Contacts to Outlook

  • After this, open MS Outlook and choose the File menu from the navigation panel

click file

  • Click on Open & Export option to begin import Excel file into Outlook Contact Group process

click on open & Export

  •  Then select an option Import a vCard file and choose Next button

Import a vCard file

  • After that, you need to choose a vCard file that you want to import

choose vCard file

  • Click on the Next button to complete the task


This technical write-up has explained the best solution to create a distribution list in Outlook from Excel and contact groups in Outlook. Users can use the recommended steps to convert Excel contacts to Outlook 2016, 2019, 2021 efficiently, quickly and easily. We recommend using a professional solution.