Print Option Not Showing in PDF? Causes and Proven Solutions
Printing the PDF document seems easy with the press of the Print button. But sometimes the option becomes greyed out, preventing you from making printable copies. Here, you might search for why my “Print option not showing in PDF”. There are various reasons behind this issue. Luckily, the guide covers all the technical yet practical fixes that enable printing of PDF documents using the Print feature. So, let’s walk through the causes and approaches to fix the problem.
Quick Answer: How to Fix “Print to PDF Option Not Showing”
If print option is disabled in PDF or completely greyed out, it either happens due to PDF encryption or DRM protection. To resolve the issue, you need a professional solution, i.e., PDF Unlocker Software by FreeViewer. Using this tool, you can easily bypass or remove print restriction from PDF document. This way, you can enable the “Print option” forever, making it easier to get printable or shareable files.
Why Print Option is Disabled in PDF File? Common Reasons
There are various causes behind print option not showing in PDF. Remember, if this error occurs, it certainly revokes the ability to print, as the Print feature is greyed out. Below are the detailed reasons why can’t I print my PDF document:
- Opening PDF in Web-Browser: You may open or view the PDF files in a browser instead of a reliable PDF Reader. Web browsers, like Chrome, Edge, and others, can capable of opening the PDF. But, it sometimes won’t support the modern PDF formatting and disable the print option. Hence, you may fail to get the printable files with ease.
- Document Has Owner Permissions: It is among the primary causes behind the print option not being available. Document owners often share the PDF with print protection. This certainly revokes the ability to make physical copies of PDF files. Moreover, the protection disabled or completely greyed out the print function.
- PDF is Inaccessible or Corrupted: Another reason for PDF not showing print option is due to corruption or incomplete download. It may happen when a PDF gets stuck or interrupted when downloading from one device to another. Hence, you need to fix the file corruption to enable PDF printing.
- Printer Issues: Sometimes, there is no issue with the PDF document, but you may still face the problem of “print to PDF option not showing”. It occurs due to printer issues or system failure. Moreover, you need to ensure the stable working of the printer before printing the PDF file.
- Outdated PDF Viewer or Reader: Many of you may ignore the version updates of the PDF Reader. Accessing the PDF on an older edition of the PDF viewer or reader causes various issues, especially disabling the “Print” option or dialog box. Hence, it affects the functionality of printing when handling PDFs.
Overall, these are the main causes for “print option not showing in PDF document”. Now, you might be wondering about the quick fixes and methods to enable the print functionality with ease.
Print Option Not Showing in PDF – 6 Quick Fixes to Try
Previously, we mentioned the major causes for print to PDF option not showing. To fix the issue, below are the effective fixes to enable print option in PDF document. Take a look below:
- Update Printer Driver & PDF Reader
- Repair Corruption or Re-download File
- Open PDF with Dedicated PDF Reader
- Remove All Protection from PDF
- Try Microsoft Print to PDF
- Use a Different Browser
Now, let’s deeply understand these troubleshooting fixes.
#1 Update Printer Driver & PDF Reader
If you’re constantly addressing the issue of “print option is disabled in PDF”, immediately check the recent update related to your PDF Reader or Printer Driver. Using the outdated version may bring issues with print functionality.
Hence, it is suggested to regularly update your PDF Reader or Viewer when printing the PDF document. Besides this, double-check the settings of the printer driver and fix all the bugs. This way, you can enable print functionality without delay. So, try these free, simple fixes to address the PDF printing problem.
#2 Repair Corruption or Re-download File
Due to improper downloading, there is corruption and inaccessibility when printing the PDF. Either you can re-download and fix the corruption. Here, you can use FreeViewer PDF Recovery Tool, a reliable and trusted software to repair the document completely. Using the tool, you can easily download the healthy new PDF files for offline printing.
The tool has advanced features that allow users to retrieve the text, images, and all necessary elements from an inaccessible document. Most importantly, this is an independent offline utility for Windows or macOS—no server download. So, install the utility and enable the print option in a PDF file.
#3 Reliable PDF Reader to View/ Open PDF
Wondering how to enable print option in PDF, use the dedicated and trusted PDF Reader, especially Adobe Acrobat Reader. This is a go-to utility to access PDFs while allowing print properties in a single operation. This way, you can fix the “fail to print the PDF document” issue in seconds. Hence, you can print multiple documents and fix this error in the future.
#4 Remove All Protection from PDF
Another reason for “print option is disabled in PDF” is owner security. To enable PDF printing, you need an advanced and intelligent automated tool to bypass the protection. Using the offline software, you can remove permissions password from PDF, including printing. With this, you can easily access and directly print the document.
After removing the protection, you can regain the print properties without formatting and other errors. This application ensures full privacy and protects metadata and other elements throughout the process. Now, follow the steps to enable print option in PDF:
- Download the aforementioned tool on your PC or system.
- “Add Files or Folders” to upload the document, facing issues.
- Navigate to Password, enter the credentials.
- Pick the Save from radio icon, go to Change for saving the output file.
- Finally, use the Unlock button to bypass the security.
- After this, open the PDF document using any Reader and pick the Print option to get the physical copy.
#5 Try Microsoft Print to PDF
If you’re wondering how to fix “print option not showing in PDF”, use the Microsoft Print to PDF to create or save a fresh copy of PDF document. This is another workaround to resolve the issue with PDF printing. Moreover, this approach will automatically fix the glitch and allow you to access the print functionality.
#6 Use a Different Browser
Sometimes, browser cache data and cookies may be greyed out or disable the print option when opening the document. Here, it is recommended to use a different browser, such as Edge, Chrome, and more for accessing the missing print option in PDF document.
Concluding Words
In the above guide, we have shared the 6 troubleshooting fixes on print option not showing in PDF file. Using these methods, you can easily enable PDF printing. Since the error mainly occurs due to protection, it is suggested to use the FreeViewer mentioned automated tool for regaining the print ability without formatting issues.