How to Attach Large PDF Files to Email? Stepwise Guide
Sending an email PDF attachment is easy, until you receive a message “file too large to attach file.” This issue mainly occurs when the PDF attachment exceeds the limit of a free email account. Here, you must be searching for how to attach large PDF files to email for an effortless workflow and communication. Whether you’re professional or personal email account in Outlook, Gmail, or any other provider, you need to optimize the attachment size. Follow this detailed guide to discover the right method with ease.
Quick Answer: How to Send Large PDF Through Email in 5 Steps
- To email large PDF files, launch Free PDF Splitter Tool by FreeViewer on your system.
- Use any option: Add Files or Folders to browse the large PDF attachment.
- Pick the Split feature from the below Options > Next button.
- To make manageable files, choose the Split by Size option for sharing smaller files.
- After this, change to set the path for the output file and hit the Split button.
Why Does Email Keep Rejecting the Large PDF Files?
Several times, the email account has rejected requests to attach PDF files. This primarily occurs when you exceed the email provider’s limit for both free and business accounts. Before diving into other reasons, below are the attachment limits of a particular email provider.
| Provider | Attachment File Limit |
|---|---|
| Gmail | 25MB |
| Google Workspace | 25/ 50MB (plan-based) |
| Outlook.com | 20MB |
| Microsoft 365 | up to 150MB |
| Yahoo Mail | 25MB |
Once you bypass the limits, your mail account may halt the process and show a message that the PDF size exceeds the limit. Hence, it becomes essential to manage the PDF attachment size to smoothly send files via email. Below are the other reasons:
- If the PDF contains technical drawings and high-quality images, it may trigger a file size issue. Removing them allows you to send a manageable PDF via email.
- Sometimes, the attached files contain embedded rich media, such as forms, videos, and more. Moreover, the email provider can reject the content, focusing on text-based PDFs.
- If the PDF contains suspicious links, the mail account automatically halts the sending process due to security and malware concerns.
Overall, these are common reasons email providers reject large PDF files. Whether the PDF exceeded the limit or contains rich media content, below are the practical techniques to overcome these challenges without formatting issues. So, let’s learn them.
How to Attach Large PDF Files to Email – 4 Best Methods to Try
If you’re wondering how to email large PDF files, here are the basic to advanced techniques. Moreover, there are various reliable methods to make your PDF attachment fit the desired email provider size limits, such as Gmail, Outlook, and more. With this, you can easily send or attach the large PDF files without delay.
- Shrink Attachment File Size
- Split the Attached PDFs into Multiple Files
- Upload to Cloud Storage
- Adobe Acrobat Software
Now, let’s understand these methods one after another.
#1 How to Attach a Large PDF to Email – Shrink the Size
Struggling with how to email large PDF files? Try PDF Toolbox by FreeViewer. The simplest way to send large PDF via email without data loss. This utility is designed to shrink size of a PDF before attaching it to any email provider. Moreover, it is a smart solution to compress the attachment size so it fits within the email send limit.
The other features of the software include batch processing, full-document compression, and no installation required for any third-party tool. Also, the software keeps existing formatting and structure in the resultant attachment file. This way, you can effortlessly send large PDF attachments as sizable files without bypassing the caps. So, download the utility on your Windows and follow the steps below:
- To send large PDF via email, install the aforementioned utility.
- From the dashboard, pick the Compress feature.
- For browsing the large file, click the Add Files or Folders option.
- Now, navigate to Browse to find the path for output PDF file > Next.
- After this, use the Advanced Settings and set the Page Range
- Hit the Next button to start the process to save the compressed large attachment PDF for mailing.
#2 Split the Attached PDFs into Multiple Files
To attach a large PDF to email, users can break the attached PDF into small chunks. This way, you won’t exceed the limit suggested by the email provider. Here, use an automated utility to make smaller files with ease. This is an offline and independent software available for Windows or macOS machines. Using this smart tool, professionals can break the size of a PDF attachment using 8 different split options.
Moreover, the software lets you divide the pages based on size, range, and numbers (odd or even) while keeping the original formatting. Without a server upload and Adobe, you can convert large attachments into parts before sending an email. Besides this, it allows you to break the attached PDF into a desired size (e.g., 10MB). Now, follow the steps on how to attach a large PDF to email using an automated utility:
- To email large PDF files, download the above suggested software.
- Navigate to Add Files to upload all PDF attachments in one go.
- From the below option, use the Split function and hit Next.
- Go to Split and pick Split by Size to set the size for the email attachment.
- Look for the Change function to find the folder for the resultant file > press Next.
- Finally, hit Split to separate the large PDF attachment.
#3 How to Attach Large PDF files to Email – Upload to Cloud Storage
Searching how to send large PDF files in email, you can upload the file to cloud storage to make a downloadable attachment link. Some of the popular cloud services include Google Drive, iCloud Drive, and more. Here is a quick way on how to send large PDF through email:
- Firstly, upload the file to Google Drive or desired cloud service.
- After this, use the right-click on the file and then, Copy Link.
- Put permissions as “Anyone with the link can view.”
- Finally, embed the link in your email body.
- This is not a dedicated solution to use if unable to send a large PDF file via email. Moreover, it won’t create sizable files to attach to the mail body.
- If the document contains protection, you need to remove password from email attachment before uploading on cloud storage.
- Due to security concerns, the email providers may halt the process of sending mail when attaching the links.
#4 How to Send Large PDF via Email – Adobe Acrobat
If the attached PDF is too large, you can use Adobe Acrobat. It is another way to send a large PDF via email while compressing it before attaching it on email body.
Moreover, this is an advanced utility that allows professionals to minimize the size of attachments to fit desired email services, such as Yahoo, Gmail, and more. Here are the quick steps to follow on how to email large PDF files:
- Launch Adobe Acrobat and navigate to File to upload large attachment PDF.
- After this, use the Tools feature and look for Compress a PDF > click Compress.
- To save the output document, use File and then select Save as.
- Once the file is saved, attach the PDF to the email.
Remember: Acrobat is an expensive solution; ideal for professionals who already have a licensed version. Also, it won’t offer batch processing and other handy features. Also, the interface is quite complex and not useful if you don’t have prior knowledge related to software.
Final Words
In the above how-to guide, we have listed 4 ways on how to attach large PDF files to email. Using these methods, you can keep your attachment PDF under limits when attaching it to different email providers. Among all the methods, you can use the automated offline software recommended by FreeViewer, which is cost-saving and ideal for individuals, students, and business professionals.