It is a very common question that is asked by users. Generally, Mac Outlook users have lots of Office 2011 identities that contain unnecessary storage space. To get additional space in a hard drive, then delete the older copies of Office identities. But, they do not know is it safe or not to delete Office 2011 identities for Mac data records. Hence, in this post, we are going to answer all your doubts and clear your confusion that occurs in your mind. However, most of the Mac Outlook users do not have an idea about Office 2011 identities. So, first, let’s know about the Office identities for Mac 2011 data records.
Note: Before deletion of Office 2011 identities for Mac data records, it is always advised to create a backup of Outlook identities. For this purpose, you can use OLK Converter tool.
When people use Outlook on Mac OS, it saves all data items like records and indices in OLK format by default. Users can also access this data in OLM format. But, when you need to access the Outlook program on Mac more than one capacity like one for business use and another for personal use, then Outlook use identities to handle these accounts. However, an identity folder stores the set of emails, contacts, calendars, tasks, scrapbook clips, account settings, and many more. To manage the identities folders, it is advised to use the MS database utility that is installed as a part of Office. You are allowed to perform the various task on these identities like renaming, deletion, etc. But, it is not always a good choice to delete the Office 2011 identities for Mac data records.
Outlook stores various attachments and emails in the data records folder. If an email with attachment received then all attachments are stored in indices temporarily. Due to this, the file gets larger day by day and this large identity folder creates a problem. Therefore, people delete the old identities from Mac Outlook 2011. But, it is advised to take a backup of all identities. Because, if you have not taken backup and delete Office 2011 identities for Mac data records, it starts creating multiple problems for you. So, you should rebuild the identities, if you delete them without having a backup.
In order to recreate the identity database in Outlook 2011, you need to follow these five-step procedure:
To maintain the Mac Outlook database identities, you always need sufficient storage space. It is required to have almost three times storage space of the recent Outlook size. Let assume, your Outlook database size is 1 GB, in this case, you need to have 3 GB free space in your hard disk.
After resolving the problem, you can access the Outlook application. But, if the problem still occurs, you need to create a new Identity to fix the issue.
People get always confused about that they should delete Office 2011 identities for Mac or not. Hence, in this blog, we have given the answer of all the queries asked by users. Apart from this, we have also discussed the complete process to rebuild the Outlook identities.