Zoho Backup Tool



Zoho Backup Tool – FreeViewer

Migrate Zoho Mails to PST, PDF, EML, MSG, MBOX

(Average Rating 4.9 Based on 245 Reviews)
  • Backup Zoho Mailbox Items i.e., Inbox, Drafts, Trash, etc.
  • Provides Safe, and Reliable Backup of Single Zoho User Account
  • Zoho Mail Backup Tool Facilitates with a Pause & Resume Option
  • Offers Delete After Download to Clear Server Storage
  • Save Emails and Attachments of Zoho Mail to Computer System
  • Another great feature to Export attachments on disk for PDF writer
  • Download Email Data from Zoho Small Business Mail Account
  • This tool provides multiple languages such as English, German, Russian, Chinese, etc
  • Provides Incremental backup option to save new Zoho emails
  • Zoho Backup Tool Provides Five File Saving Formats
  • Zoho Mail Credentials are Not Saved Inside the Databases
  • Needs Outlook pre-installed to Import Zoho Mail to Outlook

Promising Attributes of Zoho Mail Backup Software

Download Zoho Emails and Attachments to Outlook, Apple Mail, Thunderbird Supported Formats

All Zoho Mail Account Backup

Backup Single & Multiple Zoho Accounts

The Zoho Backup Tool offers backing up essential information available into account. It even gives the users with possibility to generate backup file of single as well as multiple Zoho Mail account. The software will generate an archive Zoho Mail for every account in chosen file format and does not store any credentials.

Zoho Small Business Mail Backup

Zoho Small Business Mail Backup

The software is compatible in downloading the important data from the Zoho Small Business Mail account. The users who have an organisation run through the Zoho Business Mail can easily save their important emails to the local system drive and save it in various Email clients supported file formats.

archive zoho emails to hard drive

5 File Saving Options:

There are five options to export emails:

  • PST : Proprietary File Microsoft Outlook.
  • MBOX :Completely supported by Apple Mail, Thunderbird, Entourage, etc.
  • MSG : Email file compatible with MS Outlook.
  • EML : Windows Live Mail, Outlook Express, eM Client, etc.
  • PDF : Easy to open in any browser and easy to share

Zoho Mail to Outlook

Import Zoho Mail to Outlook

It is completely possible to access the Zoho mail account on MS Outlook. The users need to create Zoho email backup in Outlook PST file and afterwards import it to .pst file in its respective email client. Although, it’s mandatory having Outlook pre-installed to migrate Zoho to Outlook.

pause and resume zoho mail backup

Pause/Resume Download

The backup procedure gets interrupted intentionally / unintentionally due to some reasons. For preventing the issue from getting started from initial stage the Pause and Resume option is used. It will restart process from point it started while taking backup of Zoho Mail to Outlook, Thunderbird, Apple Mail.

Selective Zoho Mail Backup

Selective Zoho Mail Backup

The Zoho Backup software offers a feature where users can opt for selective backup procedure for filtering unnecessary data items that is not required by the users. All one needs is to check/uncheck mailboxes & the rest of the filtering is performed by software itself. This will help to avoid the processing of unwanted files.

mailtain folder structure

Retains Mailbox Folder Structure

Zoho backup tool is developed with using high-tech & advance algorithms, hence it generates all the backup files have same folder structure as of original one. The software ensures data integrity while performing the backup of Zoho Mail to PDF, PST, EML, MSG, MBOX.

archive zoho mail emails to computer

Delete Data After Downloading

The alternative makes the application completely out of the box. The main purpose of it is to free occupied storage space from Zoho mail server, after downloading data on local machine. Even though, software facilitates in customizing internet bandwidth.

Incremental Backup

Incremental Backup

The Zoho Mail backup tool also offers an advanced option of incremental backup. With this function, the user can only save new Zoho emails on the local hard drive. This skips the previously downloaded data and backup new emails that were not previously saved.

multiple language support

Multiple Language Support

Zoho Mail Backup Tool is available in multiple languages. It supports to work on different languages such as English, French, Deutsch, Japanese, Portuguese, Netherlands, Indonesian, Spanish and Chinese. The whole tool interface is changed to the selected language and the process of Zoho mail download is more comfortable.

read unread status

Email Read/ Unread Status

Zoho Backup Software downloads the emails to the computer retaining the status of individual emails. The emails that are unread remains unread in the local copy and the number of unread emails pop-up remains same in the local file. There is no difference created in the status of read and unread emails in online account and local file.

remember Zoho mail credentail

Remember Zoho Credentials for Next Time

The Zoho email backup tool provides a feature to save Zoho account login information. The username and password of Zoho Mail can be saved for the next time the user logs in. The account credential is saved on the local system drive and not in any of our database.

Zoho Mail Backup Software Specifications

Download Zoho Mail to Computer / Laptop / USB

Software Download

Size: 25.1 MB

Version: 6.0

MD5: 2e495c1b60b194060d140f157e0782fa

Trial Limitations

Freeviewer Zoho Backup Tool supports to export 100 mail items in the trial version.

System Specifications

Hard Disk Space
100 MB of free hard disk space

4 GB RAM is required

Intel® Core 2 Duo 2.40 GHz processor (both x86, x64) or equivalent

Application Pre-Requisites

  • .NET framework 4.6.1 or above version must be installed.
  • If you are using Windows 10, 8.1, 8, 7 or Vista, then please launch the tool as "Run as Administrator".
  • Use an App Password if any of the Multi Factor Authentication is Turned ON or else Turn it OFF.
  • Enable "IMAP Access.
  • Internet Connection is necessary for smooth download of Zoho Email Data.
  • Outlook Installation is not required to take backup of Zoho emails into PST.

Supported Versions

Microsoft Windows
2000, 2003, 2008, XP, Vista, or Windows 7 / 8 / 8.1 / 10, 2008 / 2012 (32-bit & 64-bit) / 10

Microsoft Outlook
MS Outlook 2000, 2003, 2007, 2010 (32 / 64 bit), 2013 (32 / 64 bit), 2016 (32 / 64-bit), 2019 (32 / 64-bit)



Electronic Delivery



Get a Feature Overview of Zoho Email Backup Tool - Free vs License Version

Features Full Version Free Version
Add Single User Account of Zoho
Add Zoho Business Account
Add Zoho Mail Items like: Inbox, Drafts, Trash, Spam etc.
Save Export Report
Support Windows 10 & Below Versions
Delete After Download option
Zoho Email Backup Available in Seven Languages
Apply E-Mail Filter
Mailtain Folder Structure
Incremental Backup Not Available
Backup Zoho Mail to PST, PDF, MBOX, MSG & EML ALL Mails 100 Emails
Cost $19 FREE


Commonly Asked Questions and Answers

Explain how the Zoho Backup tool works?

4 Steps to Backup Zoho Mail

  • Step 1: Download & Launch Zoho Mail Backup Tool and login with Zoho account credentials.
  • Step 2: Select a file format to backup Zoho Mail emails.
  • Step 3: Browse a location to save Zoho mail data on computer system.
  • Step 4: Click on Start to backup Zoho Mail on hard drive.
Yes, the software provides option to backup Zoho Mail data of a particular date range. All the users need to do is mention ‘To’-to-’From’ range and the software performs its work.
Yes, The utility allows you to backup Zoho emails and delete emails from the server after downloading. All you have to do is select the Delete after download option.
The Zoho Backup Tool does not need any technical assistance while doing any kind of conversion as it has a smooth and user-friendly interface.
Yes, the tool provide an option to backup Zoho small business account without any hassle.
What Customers Are Saying
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