Zoho Backup Tool


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Mac Guide

FreeViewer Zoho Backup Tool

Download Zoho Mail Emails on Mac & Windows Machines

(Average Rating 4.9 Based on 254 Reviews)
  • Backup Zoho Mailbox Item, Such as Inbox, Drafts, and Trash
  • Provide A Safe and Reliable Backup of Single Zoho User Account
  • Pause and Resume Option Allows Users to Stop and Restart the Process
  • The Delete After Download Option Helps to Clear Server Storage Space
  • Download Emails and Attachments of Zoho Mail to Multiple Format
  • Save Zoho Mail Attachments to New Folder Using the PDF Export Option
  • Backup Email Data from Zoho Small Business Mail Account
  • Available in Multiple Languages Such as English, German, Russian, and Chinese
  • Incremental Backup Option Takes up Only the Newly-arrived Data for Backup
  • Does Not Save Credentials of Users Email Accounts in Our Databases
  • No Need to Install MS Outlook to Backup Zoho Mail Emails on Mac / Win OS

Promising Attributes of Zoho Mail Backup Software

Download Zoho Emails and Attachments to Popular Formats

All Zoho Mail Account Backup

Backup Single Zoho Mail Accounts

Zoho Backup Tool allows you to back up single as well as multiple Zoho Mail accounts at one go. The tool supports many popular file formats and you can migrate your Zoho Mail emails in any of them. The software is completely safe to use as it does not store credentials of users. When migrating multiple Zoho Mail accounts, it creates a separate backup file for each account.

Zoho Small Business Mail Backup

Zoho Small Business Mail Backup

The FreeViewer Zoho Backup software can download data even from the Zoho Small Business Mail account. The tool supports various popular file formats to download Zoho Mail emails. Organizations using Zoho Small Business Mail accounts can easily save their essential emails to the Windows or Mac local system drive in any of these file formats.

Multiple File Formats

Multiple File Saving Options:

The software offers five options to backup Zoho emails:

  • PST: Proprietary Format of Microsoft Outlook.
  • MBOX: Completely Supported by Apple Mail, Thunderbird, Entourage, etc.
  • MSG: Email File Compatible with MS Outlook.
  • EML: Windows Live Mail, Outlook Express, eM Client, etc.
  • PDF: Easy to Open in Any Browser and Easy to Share.

Zoho Mail Email Backup

Backup Zoho Mail to Outlook

The Zoho Mail Backup tool also permits users to access the Zoho Mail account on MS Outlook. You need to create the Zoho email backup in the Outlook data file and afterwards import it to the Outlook email client. It is mandatory having Outlook pre-installed to migrate Zoho to Outlook.

Pause and Resume Backup

Pause & Resume Download

Many times, due to various reasons, you might want to stop an ongoing backup process in between and complete it later. The Pause and Resume option of the software allows you to halt the backup process and restart it later from the point it was stopped. This means that the backup operation does not roll back, as might be in case of other software, thus saving time and effort.

Selective Zoho Mail Backup

Selective Zoho Mail Backup

The Zoho Backup software offers a feature where users can opt for selective backup procedure for filtering out unnecessary data items. All one needs to do is to define their criteria by checking/unchecking the given options and the rest of the filtering is performed by software itself. This prevents processing of unwanted files and saves time and storage space.

Maintain Folder Structure

Retains Mailbox Folder Structure

Zoho backup tool is developed by using high-tech and advanced algorithms, and ensures that the structure and hierarchy of folders as well as data integrity is maintained while backing up Zoho Mail emails in the desired file format.

Delete Emails from Server

Delete Data After Downloading

FreeViewer Zoho Backup Tool gives you the option to delete data from the Zoho Mail server after all the files have been downloaded at the local machine. This advanced feature helps to clear up storage space on the Zoho Mail server.

Incremental Backup

Incremental Backup

The Zoho Mail backup tool also offers an advanced option of incremental backup. With this function, users can save only newly-arrived Zoho emails on the local hard drive. If enabled, the Incremental Backup option makes the tool skip the previously downloaded data and download only the emails that were not previously saved.

Multiple Languages

Multiple Language Support

FreeViewer Zoho Mail Backup Tool is available in multiple languages, such as English, French, Deutsch, Japanese, Portuguese, Netherlands, Indonesian, Spanish and Chinese. When the user selects a particular language, the interface of the entire tool is changed as per that language, making the process of Zoho mail download is more comfortable.

Read & Unread Status

Email Read / Unread Status

Zoho Backup Software retains the status of each email while downloading them on the local machine. For instance, the unread mails appear as unread in the local copy and the number of unread emails pop-up also remains the same in the local file. Thus, there will be no difference in the status of read and unread emails in the online account and local file.

Mac & Windows

Backup Zoho Mail on Mac / Win OS

Free download Zoho Backup Tool on Mac OS 10.8, 10.9, 10.10, and above editions without any limitations. Back up Zoho Mail emails on Windows OS 11, 10, 8, and 7. Also install the same software on Windows Server 2019, 2016, 2012 R2, and 2008 versions. Easy-to-use application with multiple advanced customization options such as Date Filter, Folder Filter, Live Report, etc.

Zoho Mail Backup Software Specifications

Download Zoho Mail Emails On Mac / Win OS

Software Download

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Size: 33.9 MB

Version: 6.1

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Size: 89.3 MB

Version: 3.0

Trial Limitations

Freeviewer Zoho Backup Tool supports to backup 100 emails in the trial version.

System Specifications

Hard Disk Space
100 MB of free hard disk space

4 GB RAM is required

Intel® Core 2 Duo 2.40 GHz processor (both x86, x64) or equivalent

Application Pre-Requisites

  • .NET framework 4.6.1 or above version must be installed.
  • If you are using Windows 11, 10, 8.1, 8, 7, then please launch the tool as "Run as Administrator".
  • Use an App Password if any of the Multi Factor Authentication is Turned ON or else Turn it OFF.
  • Enable "IMAP Access.
  • Internet Connection is necessary for smooth download of Zoho Email Data.
  • Outlook Installation is not required to take backup of Zoho Mail.

Supported Versions

Microsoft Windows
Windows 11 (64 bit), 10, 8, 7 (32 bit or 64 bit) & Windows Server 2019, 2016, 2012 R2, 2008



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Overview of Zoho Email Backup Tool – Free vs Full Version

Features Full Version Free Version
Add Single User Account of Zoho
Add Zoho Small Business Account
Backup Zoho Folders: Inbox, Drafts, Trash, Spam, etc.
Save Zoho Backup Report
Supports Windows 11, 10, 8, 7 OS
Delete After Download Option
Zoho Backup Tool Available in Multiple Languages
Apply Date / Folder Filter
Maintain Folder Structure
Incremental Backup Not Available
Backup Zoho Mail Emails ALL Mails 100 Emails
Cost $19 FREE

Frequently Asked Questions

Commonly Asked Questions and Answers

Does Zoho Backup Tool provide date-based filtering?
Yes, the software provides the option to backup Zoho Mail data of a particular date range. You just need to mention dates in the ‘From and ‘To’ fields.
Yes, The utility allows you to backup Zoho emails and delete emails from the server after downloading. All you have to do is select the "Delete After Download" option.
The Zoho Backup Tool does not need any technical assistance while doing any kind of conversion as it has a smooth and user-friendly interface.
Yes, the tool provide an option to backup Zoho small business account without any hassle.
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