In this era of increasing advancement in technology, MSG files play a vital role as this file is supported by different email applications to seamlessly view and access the data from an MSG email. This can be Microsoft Outlook, Exchange Server or any other email application. This MSG file can also be imported to other email applications for the purpose of accessing the data in a single interface via a single email program. Additionally, one can also save the email files to MSG format for the purpose of archiving the data to store the files safely to the local drive. Often times, users come up with the requirement to save MSG file into a portable document format for security reasons. Well, this request can be smoothly accomplished with MSG Viewer tool, which is one of the proven tools that are capable enough to save and print MSG files without Outlook.
Before exploring the solution, let’s read out the below-described query to get a clarification about the circumstance,
“Recently I have joined a firm wherein a couple of days back my boss has shared some files, which is in MSG file format to collect some data out of it. However, as the file contains confidential data, he has also asked me to convert MSG file to Adobe Acrobat document format as the content from the MSG file won’t get modified by any means. Since then, I am looking for some automated tool that is capable to convert bulk MSG files to portable document format, but till now I haven’t come across with such tools. Could someone guide me in selecting the best tool that can easily convert and print MSG files without Outlook? Thanks!”
What Factors Urges a User to Save and Print MSG Files
One of the foremost factors that impulse a user to save Outlook messages as PDF is that this format allows users to apply different security options that prevent users from copying or extracting the contents from the PDF file. This consists of applying a password to the PDF file, option to encrypt the file, watermarks application and so on. Along with that, one can also add bates number to the PDF file to organize the pages in an effective way. When there comes the aspect of security, PDF is the best and a reliable option to prevent an unauthorized user from modifying the content from the source file.
Get Best Solution to Save & Print MSG Files without Outlook
At times, most of the users come up with the requirement to convert and print MSG files without Outlook. In order to tackle the complex searching process effectively, it is advised to adopt MSG Viewer software. It is a dynamic tool, which is efficient enough to export multiple MSG files to PDF format in a single go. Besides converting MSG emails as PDF, it also provides the option to print the converted PDF file in a trouble-free way.
One can also apply different naming convention patterns to the output PDF file while undergoing the file conversion process. Some of the naming patterns include Subject, Subject+Date(DD-MM-YYYY), Date(MM-DD-YYYY)+Subject+From and so on. Additionally, it also ensures to maintain the folder structure intact after completing the file conversion process. All these factors lead to successfully convert the MSG file to the destination file format i.e, PDF.
For security reasons and for archive purpose, it is always best to save or print Outlook messages to prevent severe situations such as data loss issue. Therefore, to tackle such instance, it is always suggested to use FreeViewer tool, which is efficient to save and print MSG files without Outlook in just a few simple clicks. Also, it provides the feature to apply naming patterns to the output PDF file so that users can easily classify and divide the file into different categories.