Consumer Tutorial

OUTLOOK (PST) TOOL TUTORIAL

Published By Mohit Jha

Approved By Nimisha Ramesh

Published On August 2nd, 2023

Reading Time 3 Minutes Reading

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You may be in the need to open the Outlook email file in case the Microsoft Office Outlook email client is not installed on your computer. Using the Outlook Viewer Software, a standalone application to open and view the email messages, notes, contacts, drafts, calendar items, etc.

The software is mainly intended for solving issues such as displaying the contents of normal Outlook files, displaying the contents of corrupted files as well as displaying the contents of password protected files.

Please follow the below mentioned steps to take make full utilization of the software : –

Launch the software

As soon as you click on the software icon on your desktop, the tool gets launched displaying a simple, user – friendly GUI.

Add the PST File

To locate and add the PST file you want to open, click on the “Add File” button in the extreme left on the software window.

Browse Through the PST file Location

After clicking on the “Add File” button, a window pops up which asks to browse for the PST file on your local machine. Click on the “Browse” button present on the extreme right of the pop – up window and locate the PST file on your system.

Quick and Advance Scan

After browsing the PST file on your system, a pop window appears within the software platform asking you to choose one of the two available scan modes: –

Quick (Scan the file without detail analysis)

Advance (Scan the file with detail and in depth analysis)

Choose one of the options as per your requirement and click on “Add File” button present on the pop window.

Indexing the PST File

After clicking on the Add file button, a new pop up window appears asking “Would you like to index (search) the items found in the scan process?”

Choose “Yes” or “No” option as per your convenience.

Automatic Scanning Process

The software automatically scans the located PST file. The pop up window shows the scanning progress.

View the Displayed File

After proper scanning, the software displays all the contents and the options of PST file.

Open multiple PST files

Software provides you with the facility of browsing and adding multiple PST files. All the PST files get listed displaying their hierarchical structure.

Select Naming Convention for files easily

The Software provides you with the option to save your selected mails, etc as PDF on your local system. Select the files you want to save as PDF on your computer. Right click; choose export option and a pop window of Export menu appears on the screen.

Choose the most suitable option among the Naming Convention tags (Applicable only for mails) to name your file.