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Export Disabled Mailbox to PST File Format – For All Inactive Mailbox

Ugra Narayan Pandey | Published: 2022-04-05T16:20:16+05:30 | 5 Minutes Reading
export disabled mailbox to pst

Summary: In this blog, we are going to explore the manual & automated methods to export disabled mailbox to PST file format. Not only this but also the benefits & disadvantages are going to be there in the article. Finally, we will conclude the article with a final verdict based on experts’ opinions & user reviews.

Table of Contents

Microsoft Exchange server is no doubt an extremely popular email client. Many businesses across the globe use it for their communication purposes. However, there are several reasons like up-gradation of technology, accessing files without a live Exchange server, etc. Due to such reasons, organizations & users want to execute this undertaking. Let’s start with the prerequisites of the operation followed by the manual method & automated methods.

Prerequisites to Export Disabled Mailbox to PST Exchange 2010, 2016, 2019

Users need to prepare for this operation & thus prerequisites help a lot. Evidently, for the modern approach, as such, there are not any guidelines but for the manual approach, there are. This is because the manual approach is complicated & difficult to execute.

A Dummy Database (Temporary)
This is required to move the data in the mailbox from the original database to the temporary database. Further, the files will be exported from the temporary database.

Network Shared PST Folder
The PST folder of users must be in sharing with a network along with all relevant export permissions. This is to set up the network for the export operation. Right-click on the PST file folder, Go to Properties, Select Security tab & under Exchange Trusted Subsystem, assign full control permissions.

Manual Methods to Export Disabled Mailbox to PST Format

PowerShell commands are the key in the manual method, which may not be to everyone’s liking. New users who are unfamiliar with PowerShell scripts might have to struggle a lot. Anyways. Let’s get started learning the approach if you only need to export a few data files.

Step-1. Open PowerShell application and Run the Command “New-MailboxExportRequest” as shown below.

New-MailboxExportRequest -Mailbox“<mailboxname>” -FilePath” “<destinationlocation>”

Step-2. Simply, Enter the Mailbox Name to export inactive mailbox to PST & Enter the Desired Location to accomodate this data.

New-MailboxExportRequest -Mailbox [email protected] -FilePath \\NDRWEB76-PC5\PST Data\user_PST.pst

Export Disabled Mailbox to PST Using Automated Solution

If you are thinking to avoid all the risks present in the manual method, you should go for the automated method. It is the first choice of IT experts & users across the world. It can even export public folder mailbox to PST with ease.

You must know that the automated approach includes advanced algorithms riched software. This software is developed by the IT engineers dedicatedly for this task. Use the Best Rated EDB to PST Converter that can easily execute these operations.

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Download & install the tool from the above buttons & follow the steps carefully.

Step-1. Run the Tool & Click on Add file to add the disabled mailbox.


Step-2. Preview & Select Mailboxes & Click on the Export Selected button.


Step-3. Now, Select the PST file format & Browse the Destination Path.


Step-4.  After clicking on the advance settings, Set Filters as per your choice.


Step-5. Finally, just Click on the Export button to start the operation.

export disabled mailbox to PST Step-5

After the completion of the operation, one can easily generate the status report to know the details of the export procedure. This is so far the quickest method to export disabled mailbox to PST Exchange 2010, 2016, 2019 versions. 

Benefits of Manual & Automated Methods

Now we must understand the benefits that we get from both manual & automated solutions. Although, the manual method isn’t that great still we are going to list each & every benefit users can get from these solutions.

Benefits of Manual Method

  • The manual Method is free & users don’t have to pay anything to execute the procedure.
  • Users don’t need to download any software.

Benefits of Automated Method

  • It’s the safest way to export inactive mailbox to PST.
  • It can repair corrupted files & then export them.
  • The automated method is time-saving & much faster than the manual ones.
  • It can users in selectively export their mailbox data items.
  • Last but not least, it is easy to understand for new users.

Drawbacks of Both the Methods

When it’s about the drawbacks of the manual method, users can make their decision easily after getting knowledge of both methods. Let’s see where these methods lack behind to export disabled mailbox to PST Exchange 2010, 2016, 2019.

Drawbacks of Manual Method

  • The manual method isn’t safe & it can corrupt your files.
  • It is quite time-consuming to use the manual method.
  • Several users complain that this does not have any smart features (filters).
  • For this users have to execute PowerShell scripts that are hard for new users.

Drawbacks of Manual Method

  • The automated method isn’t free. However, its trial version is there but for the full version, users have to pay an affordable subscription fee. 

The Bottom Line

After understanding the aspects of this operation, we can say that now with the automated solution, it’s easy to execute this operation. The manual methods also work but there is no assurity of them working. As there can be several reasons for such an operation, users need a genuine solution.

This is why the automated method is the best to export disabled mailbox to PST file format without any issue. Its unique features can easily handle the entire operation & need very little assistance from the users. Moreover, users opt these automated tools for conversion, recovery as it also helps users for Exchange to Exchange migration, & many other crucial tasks.